Title
Agreement for Hosting, Maintenance, and Subscription Services with Accela, Inc. [Published for 10-Day Review 06/14/2024]
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FileID
File ID: 2024-00899
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or City Manager's Designee to execute an agreement with Accela, Inc. for software services for building permit processing and other related planning services for a period of three years for a not-to-exceed amount of $1,950,465 with a two additional one-year options for a total not-to-exceed amount of $3,453,622.
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Contact
Contact: Monica Chao, Administrative Analyst, (916) 808-5875, mchao@cityofsacramento.org; Frances Chong, Program Manager, (916) 808-5010, fchong@cityofsacramento.org; Community Development Department; Mrudul Sadanandan, Assistant Director, (916) 808-7894, msadananadan@cityofsacramento.org; Information Technology Department
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Agreement with Accela, Inc.
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Description/Analysis
IssueDetail
Issue Detail: In June 2021, the City entered into a contract (2021-0600) with Accela, Inc. for permit software hosting, maintenance, and subscription services utilized by multiple City departments. The City has been grandfathered into legacy costs for the duration of the current contract, which is set to expire on June 27, 2024.
Staff is requesting City Council approval to enter into a new agreement with Accela for a period of three years with two option years for ongoing hosting, maintenance, and subscription services in an amount not-to-exceed $3,453,622.
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PolicyConsiderations
Policy Considerations: 1) City Code 3.64.020 requires City Council approval to execute agreements for professional services in the amount of $250,000 or more. 2) The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by 2/3 vo...
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