Title
Supplement 5 - Elk Grove Ford New and Replacement Vehicle Purchases [Published for 10-Day Review 07/16/2025]
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FileID
File ID: 2025-01334
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the Interim City Manager or designee to execute Supplement No. 5 to Contract No. 2023-0564 with Elk Grove Ford for the purchase of new and replacement Ford light-duty vehicles increasing the amount of the contract by $2,100,000 for a revised total contract not-to-exceed amount of $7,000,000.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org;
Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Supplement Contract No. 5
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Description/Analysis
IssueDetail
Issue Detail: The Department of Public Works, Fleet Management Division, regularly procures vehicles to adhere to annual replacement schedules or to purchase new additional units as requested by Departments and approved by City Budget. When units near the end of their useful lifespan, they are identified and budgeted for replacement after approval by the department and City Council. To streamline the replacement process and operations, the Fleet Management Division has standardized Ford products, facilitating easier repairs and equipment compatibility. Elk Grove Ford was approved by City Council May 23, 2023 to suspend competitive bidding (Motion No. 2023-0127) as Elk Grove Ford was the only vendor at the time that had sufficient inventory which allowed the City to replace units that reached the end of life. They continue to be able to provide in stock units allowing the City to replace more inventory while helping to expedite vehicle delivery, which reduces excessive maintenance costs and high mileage on the units being replaced. Their inventory ava...
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