Title
[Supplemental Contract] Approval of Supplemental Contract for Insurance Certificate Tracking and Compliance Services
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FileID
File ID: 2026-00009
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute a Supplemental Contract with Exigis, LLC to increase the not-to-exceed (NTE) amount by $148,682 for an additional two-years of service for insurance certificate tracking and compliance services.
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Contact
Contact: Sharneel Kumar, Environmental Health and Safety Manager, (916) 808-5872, sckumar@cityofsacramento.org, Department of Human Resources
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Exigis, LLC, Supplemental Contract
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Description/Analysis
IssueDetail
Issue Detail: On January 1, 2023, the City executed Contract No. 2023-0002 with Exigis, LLC, to provide insurance certificate tracking and compliance services. Under this agreement, Exigis provides a data management system to track certificates of insurance and conducts professional, recurring communication campaigns with vendors and insurance brokers to obtain required insurance documentation, including renewals, and to resolve any identified deficiencies. These services support the Risk Management Division of the Human Resources Department in ensuring vendor compliance with the City's contractual insurance requirements. To maintain continuity of these essential services and ensure ongoing compliance with insurance requirements, a Supplemental Agreement is proposed.
The initial contract term was for thirty-six (36) months, with provisions for annual renewals in twelve (12) month increments and fees escalating by 12% annually. The total cost for the initial term was $193,735, which included a software upgrade to RiskWorks 12 and applicable loyalty discounts. To extend services through December 31, 2027, an additional $148,682 is requested, increasing...
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