Title
Contract: Fire Prevention Billing Services [Two-Thirds Vote Required]
End
FileID
File ID: 2026-00133
End
Location
Location: Citywide
End
Recommendation
Recommendation: Pass a Motion by two thirds vote per City Code Section 3.56.230(E) authorizing the City Manager or designee to 1) suspend competitive bidding, in the best interest of the City, 2) awarding a contract to Fire Recovery USA, LLC with an initial term of three (3) years expiring December 31, 2028, for Fire Prevention Billing Services for a total amount not-to-exceed amount of $500,000; and 3) authorizing the City Manager or designee to execute the specified above and any and all extension(s).
End
Contact
Contact: Jason Lee, Fire Marshal, (916) 808-1620, jalee@sfd.cityofsacramento.org, Fire Department
End
Presenter
Presenter: None
End
Attachments
Attachments:
1-Description/Analysis
2-Fire Recovery USA, LLC Contract
End
Description/Analysis
IssueDetail
Issue Detail: The Sacramento Fire Department (SFD) has an ongoing requirement for fire prevention billing services to recover costs associated with the implementation of the City's Fire Prevention Inspection program. This program inspects thousands of buildings and businesses that are required to undergo fire inspections in accordance with the California Fire Code, California Building Code, and local ordinances. These inspections generate numerous invoices for the required cost recovery.
Historically the City's Revenue Division has assisted SFD with billing; however, the department recently implemented a new department-wide fire response management system, ImageTrend, and the Revenue Division's system is not compatible. Due to the compatibility challenges the SFD conducted a competitive bidding process for services.
In January 2025, SFD issued a Request for Proposal (RFP) for fire prevention billing services under RFP No. P25121121001. The RFP was posted for three weeks on the City's Planet bid solicitation websit...
Click here for full text