Title
[Contract Supplement] Replacement Fleet Asset Cooperative Purchases [Published for 10-Day Review 09/10/2026]
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FileID
File ID: 2026-01571
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute Supplement Agreement No. 1 to City Agreement No. PRC003697 with Pape Machinery, Inc. to allow the purchase of construction equipment, increasing the amount of the contract by $875,000, for a new contract not-to-exceed amount of $1,500,000.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Supplemental Contract No. 1
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Description/Analysis
IssueDetail
Issue Detail:
The Fleet Management Division regularly purchases vehicles and heavy equipment to support essential City operations. Maintaining established contracts for these purchases allows the City to replace aging fleet assets in a timely manner, helps prevent service interruptions and excessive maintenance costs, and supports the operational needs of City departments.
Public Works utilizes cooperative purchasing agreements that have been competitively solicited and awarded by other public agencies. Use of these agreements can provide favorable pricing, reduce administrative burden, and expedite the procurement of vehicles and equipment.
On July 1, 2025, the City entered into City Agreement No. PRC003697 with Pape Machinery, Inc., the local John Deere dealer, utilizing a competitively awarded Sourcewell cooperative purchasing agreement for heavy construction equipment, including backhoes, skid steers, and similar equipment. The existing City agreement has a not-to-exceed amount of $625,000.
Additional contract capacity is needed to support anticipated fl...
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