Title
[Contract Supplement] New Way Original Equipment Manufacturer Parts and Services [Two-Thirds Vote Required] [Published for 10-Day Review XX/XX/26]
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FileID
File ID: 2026-01772
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion by two-thirds vote 1) suspending competitive solicitation requirements in the best interest of the City to utilize sole-source procurement for parts and services for City trash collecting equipment; and 2) authorizing the City Manager or designee to execute Contract Supplement No. 1 to Contract PRC004013 with Ray Gaskin Service for New Way OEM parts and services, increasing the contract by an amount not-to-exceed $1,251,000, for a revised not-to-exceed contract amount of $1,500,000.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Contract PRC004013 Supplement No. 1
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Description/Analysis
IssueDetail
Issue Detail: The Department of Public Works, Fleet Management Division, is responsible for maintaining the City’s solid waste collection fleet, which includes heavy-duty refuse trucks equipped with specialized New Way bodies. On February 1, 2026, the City entered into Agreement No. PRC004013 with Ray Gaskin Service for the purchase of Original Equipment Manufacturer (OEM) New Way parts and specialized repair services, with a five-year term through January 31, 2031, and an initial administrative not-to-exceed authority of $249,000.
Initial projections estimated an annual expenditure of approximately $50,000 under this agreement. However, due to an unexpected surge in major component repairs and rising parts costs over recent months, actual spending has significantly exceeded original forecasts. Based on recent repair trends...
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