Title
[Contract] Public Litter and Recycling Can Collection and Maintenance [Published for 10-Day Review 06/05/2026]
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FileID
File ID: 2026-01070
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Location
Location: District 4, 5, and 6
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Recommendation
Recommendation: Pass a Motion: 1) awarding a non-professional services agreement to Recology Sacramento; and 2) authorizing the City Manager or designee to execute a contract for an initial two (2) year term with three (3) additional one-year renewal options with Recology Sacramento for Public Litter and Recycling Can Collection and Maintenance services, with a total not-to-exceed amount of $1,639,150 for the potential five-year term.
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Contact
Contact: Ivan Madrigal Alvarado, Administrative Analyst, Commercial Waste Compliance, (916) 808-4832, imadrigalalvarado@cityofsacramento.org; Margaret Kashuba, Program Specialist, (916) 808-4806, mkashuba@cityofsacramento.org; John Febbo, Integrated Waste General Manager, (916) 808-4949, jfebbo@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Non-Professional Services Agreement for Public Litter and Recycling Can Collection and Maintenance
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Description/Analysis
IssueDetail
Issue Detail:
The Commercial Waste Compliance Section of the Recycling and Solid Waste Division in the Public Works Department manages the collection and upkeep of public litter and recycling containers located throughout the City’s public right-of-way. Currently, litter cans are placed in Downtown, Midtown, and the Stockton Boulevard corridor, while recycling cans are co-located with litter cans only in the Downtown and Midtown areas.
The Division’s contract with the current service provider, Atlas Disposal, expires on June 30, 2026. To ensure continuity of service, the Solid Waste Division is initiating a new contract with Recology Sacramento for the collection, maintenance, and material recovery of public litter and recycling containers. The scope of work will include scheduled collections, routine maintenance, graffiti removal, and replacement of damaged or stolen containers and locks.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with provisions of the City Code section 3.56.090, which states that non-professional services contracts exceeding $250,000 must be approved by City Council. Administrative Policy 4101 for non-professional services requires additional posting time for agreements greater than $1 million. Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a two-thirds vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This contract was published for 10-day review on June 5, 2026, as required.
A Request for Proposals (RFP) process was utilized as the Solid Waste Division needed to consider capacity, performance, routine cleaning and graffiti removal, the ability to comply with State mandates for waste diversion, ability to handle possible changes in service levels in future years, and flexibility to handle contingencies and special events within the downtown service corridor, in addition to price. An RFP process was conducted and evaluated consistent with City purchasing policies. The recommendations of this report are also in compliance with Section 13.24, which requires that a franchise agreement be in place for a hauler to collect commercial waste within the city.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act: This report concerns administrative activities and government fiscal activities that do not constitute a “project” and is not subject to the provisions of CEQA (CEQA Section 15378(b)(2)).
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Sustainability
Sustainability: Recology will use a split-body collection vehicle powered by R99 renewable diesel fuel. The split body vehicle will allow Recology to service both solid waste and recycling cans in one pass, ensuring that only one vehicle needs to operate on the street to help minimize traffic and road impacts and reduce the level of emissions generated during collection service operations.
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Commission/Committee Action
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: On February 27, 2026, the City issued a Request for Proposals (RFP) P2615571102 for Public Litter and Recycling Can Collection and Maintenance services. Proposals were due on March 16, 2026, and the City received three proposals: Allied Waste Services, Atlas Disposal, and Recology Sacramento. Staff evaluated each proposer based on their ability to meet the following criteria:
• To provide service at a reasonable rate over the term of the agreement;
• Maintain high standards for collection, maintenance and litter control;
• Cooperate fully with the City in delivering service, including flexibility to adjustments to service levels;
• Cooperate fully with the City to comply with CalRecycle regulations; and
• Commence service, and complete service as described, including service contingency plans, and special events.
The RFP required respondents to hold an active City of Sacramento Non-Exclusive Commercial Waste Franchise by the proposal submission date and maintain it throughout the agreement period.
The staff review committee met on March 26, 2026, and agreed to recommend Recology Sacramento for an award of a non-professional services agreement to collect from and maintain the City’s public litter cans. Recology Sacramento scored the highest based on the criteria. Their proposal included plans to immediately commence services, provide services at a reasonable price, fulfill performance standards, provide data and reports regarding collection and operations, and an implementation plan for services and maintenance, and replacement of cans and locks.
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FinancialConsiderations
Financial Considerations: The Public Litter and Recycling Can Collection and Maintenance Service agreement provides the collection and maintenance of eighty-four (84) litter cans and fifty-seven (57) recycling cans in high-traffic pedestrian areas, including Downtown, Midtown, and Stockton Boulevard Property Based Improvement District. Costs include:
• Removing overflow or scattered materials displaced during service, including liquid spills or leaks.
• Collecting litter three (3) times per week and recycling one (1) time per week.
• Washing all cart garages and interior carts quarterly, or within three (3) days of a City request.
• Graffiti removal within seven (7) days of discovery by the Contractor or notification by the City.
• Replacing any internal carts that are broken, missing, or in unsanitary condition.
• Providing service at twelve (12) City-designated special events per year.
Sufficient funding is available in the Department of Public Works Fiscal Year (FY) 2026/27 operating budget (General Fund, Fund 1001), pending Council approval, for services through June 30, 2027. Services provided after June 30, 2027, are subject to funding availability in the adopted budget of the applicable fiscal year.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): The minimum LBE participation requirement was waived by the Director of Public Works on February 25, 2026, before the RFP was issued. Staff determined it was in the City’s best interest to request an exception to the physical address requirements so all current commercial solid waste franchisees would be allowed to submit proposals to support fair competition and an equitable bidding process. The Local Enterprise Business requirements therefore do not apply to this contract.
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