Title
Agreement: Purchase of Ready-Mixed Concrete
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FileID
File ID: 2024-01120
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to: 1) execute an initial one-year purchase agreement for ready-mixed concrete with Hanford Sand and Gravel, Inc. for an amount not to exceed $300,000; and 2) exercise options to extend the agreement for up to one additional one-year term, with the total amount of the two-year agreement not-to-exceed $600,000, provided there is funding available in the adopted budgets for the applicable fiscal years.
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Contact
Contact: Ramon Gibbons Jr., Operations General Supervisor, (916) 808-6299, rsgibbons@cityofsacramento.org; Jose Sanchez, Streets Manager, (916) 808-2254, jgsanchez@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None.
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Attachements
Attachments:
1-Description/Analysis
2-Purchase Agreement
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Description/Analysis
IssueDetail
Issue Detail: The In-Source Concrete section in the Public Works Department requires ready-mixed concrete on a daily basis for the repair and maintenance of the City’s sidewalks and other critical infrastructure. City Council approval is necessary to award a purchase agreement to Hanford Sand and Gravel, Inc.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are consistent with Sacramento City Code Section 3.56 - Purchasing of Supplies and Services, and Administrative Policy 4101 - Procurement of Non-Professional Services, which requires City Council approval for contracts of $250,000 or more.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): The current proposal involves the purchasing of ready-mixed concrete that will be used for repairs and maintenance of existing City facilities. The use of this concrete will be for activities that are exempt from CEQA under Section15301(c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes).
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Sustainability
Sustainability: Not applicable.
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Commission/CommitteeAction
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: Invitation for Bid B24151631025 was formally advertised in April 2024 for the purchase of ready-mixed concrete. One bid was received.
Staff recommends the award of a one-year purchase agreement with one optional one-year extension to Hanford Son and Gravel, Inc.
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FinancialConsiderations
Financial Considerations: The amount of the initial one-year purchase agreement is for an amount not-to-exceed $300,000. The total amount of the purchase agreement, with one optional one-year extension, is for an amount not-to-exceed $600,000.
Purchases will be made on a as needed basis and will be paid for by the Fiscal Year (FY) 2024/25 Department of Public Works, Maintenance Services Division operating budget or various capital improvement projects, provided that sufficient funds are available to make the purchases. The extension of the purchase agreement to the following fiscal year shall be subject to funding availability in the adopted budget for the applicable fiscal year.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Not applicable.
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