Title
Budget Adjustments and Contract: Telecommunications, Wiring and Design Contracts for Last Mile Connectivity Project [Published for 10-Day Review 03/14/2025]
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FileID
File ID: 2025-00505
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Location
Location: Citywide
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Recommendation
Recommendation: Adopt a Resolution: authorizing the Interim City Manager or designee to: 1) create the Last Mile Connectivity Project (A07001800); 2) establish the revenue and expenditure budget of $38,696,843 for the Last Mile Connectivity Project (A07001800), Fund 3703 (Federal Capital Grant), Fund 3704 (Other Capital Grants); 3) transfer appropriations from Last Mile Connectivity Grant (G07000200), including preceding contracts and resolutions to the Last Mile Connectivity Project (A07001800); 4) close the Last Mile Connectivity Grant (G07000200); 5) award a Professional Services Agreement with GHD, Inc. for an amount not-to-exceed $899,013 for preliminary engineering, final design, and construction support for the Last Mile Connectivity Project (A07001800); 6) execute a Professional Services Agreement with GHD, Inc.; 7) increase Supplemental Agreement No. 1 to City Agreement 2024-0890 with Integrity Data & Fiber, Inc. for telecommunications cabling and wiring services for the Last Mile Connectivity Project (A07001800), for an amount not-to-exceed $2.1 million, increasing the total not-to-exceed amount to $5.1 million.
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Contact
Contact: Manuel Martinez, IT Manager, (916) 808-8785, mmartinez@cityofsacramento.org; Adam Randolph, Senior Engineer, arandolph@cityofsacramento.org; Cassy Vaioleti, IT Program Specialist, (916) 808-8047, cvaioleti@cityofsacramento.org; Darin Arcolino, Chief Information Officer, (916) 808-0403, darcolino@cityofsacramento.org, Information Technology Department
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Resolution
3-Professional Service Agreement
4-Supplemental Agreement
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Description/Analysis
IssueDetail
Issue Detail: On September 29, 2023, staff applied for grant funding through the California Public Utilities Commission (CPUC) Last Mile Federal Funding Account (FFA) to implement our "Sacramento Last Mile Connectivity Project" to connect unserved communities to affordable broadband infrastructure. The unserved locations were selected based on criteria established by the CPUC's FFA program while overlaying the City network with the FFA Public Map, which identifies areas at the census block level lacking reliable broadband service of at least 25 Mbps downstream and 3 Mbps upstream. On September 13, 2024, the City received an award letter for $38,696,843 after the CPUC voted and approved the grant award in Resolution T-17835.
On October 15, 2024, Council adopted Resolution 2024-0309 authorizing staff to accept the Last Mile Connectivity Grant (G07000200) from the CPUC to expand internet access for unserved communities in Sacramento. These communities across California face many barriers to deploying resilient and accessible broadband networks. To appropriately recognize the capital improvements of this project, staff recommend the budget moved from Last Mile Connectivity Grant (G07000200) to Last Mile Connectivity Project (A07001800).
On October 31, 2024, the Department of Public Works, assisting the Information Technology Department, advertised a request for the competitive selection of a consultant firm or team to provide preliminary engineering, design, and construction support for the Last Mile Connectivity Project. Two firms responded and GHD Inc.’s proposal better aligned with the goals of the project. A panel consisting of staff from the City’s Department of Public Works, and Information Technology reviewed and evaluated the consultant teams’ written proposals based on experience, qualifications, project understanding, and work plan. GHD Inc. was chosen by the panel as the top ranked firm. Approval by the City Council is required to award the contract and execute a Professional Services Agreement with GHD Inc. Furthermore, the supplemental agreement to increase the current contract with Integrity Data & Fiber will allow the City to expand the fiber backbone infrastructure to the communities identified in the project.
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PolicyConsiderations
Policy Considerations: The requested action is in conformance with City Code Section 3.56,
Articles I and III, which provide that the Council may award competitively bid contracts to the lowest responsible bidder. This report’s recommendation is also consistent with the requirements of the City’s Non-Professional Services Administrative Policy (API) AP-4101, Section 1.5 regarding nonprofessional services over $100,000.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. Therefore, the supplemental agreement with IDF item was published for a 10-day review on March 14, 2025, in compliance with the City Code.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations: Contracting for telecommunications support equipment and services is an administrative activity that will not result in direct or indirect physical changes in the environment and is not a project subject to California Environmental Quality Act (“CEQA”) review. CEQA Guidelines section 15378 (b)(5).
The project is consistent with the 2040 General Plan and certified Master EIR (Resolution No. 2024-0065) is categorically exempt. The future infrastructure installation project(s) that would be funded by the fiscal activities authorized herein would involve existing small structures and minor alterations to land, including minor trenching and backfilling where the surface is restored as described in sections 15301, 15303, and 15304 (f) of the CEQA Guidelines (14 C.C.R. §§ 15000, et seq.).
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Sustainability
Sustainability: Under Phase 1 of the City of Sacramento’s Climate Action Plan, all applicable “Green” technology initiatives will be considered prior to the purchase of IT cabling and wiring services.
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Commission/Committee Action
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: The telecommunications, wiring, design and constructions services will allow the City to achieve the deliverables of the Last Mile Connectivity Project . The Department of Information Technology and Public Works are responsible for managing telecommunications cabling, network, wiring, design and construction services throughout the City but lacks the necessary staff to meet urgent and/or high priority requests above normal daily workload. Also, from time-to-time specialty projects require specialized equipment and services that the City does not own. Having qualified contractors will help ensure the project’s deliverables.
Staff therefore recommend the awarding of the preliminary engineering and design contract to GHD, Inc. and the issuance of a supplemental contract for telecommunications, networking and wiring for Integrity Data & Fiber.
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FinancialConsiderations
Financial Considerations: No additional funding is needed. The City adopted Resolution 2024-0309 accepting the Last Mile Grant with the CPUC to receive funding and reimbursement for the fiber installations.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Not applicable.
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