Title
[Contract] Cummins and Allison Original Equipment Manufacturer (OEM) Parts and Repair Services [Published for 10-Day Review 09/30/2026]
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FileID
File ID: 2026-01662
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion: 1) awarding a five-year contract to Cummins Inc. for the purchase of Cummins Original Equipment Manufacturer (OEM) Parts and Repair Services, in an amount not to exceed $2,000,000; 2) awarding a five-year contract to W.W. Williams for the purchase of Allison Original Equipment Manufacturer (OEM) Parts and Repair Services, in an amount not to exceed $400,000; and 3) authorizing the City Manager or designee to execute the contracts specified above, contingent upon the availability of sufficient funds in the adopted budget for the applicable fiscal year.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Contract PRC004660 - Cummins Inc.
3-Contract PRC004661 - W.W. Williams
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Description/Analysis
IssueDetail
Issue Detail:
The Department of Public Works, Fleet Management Division, depends on timely and reliable parts ordering and repair services to keep the City’s fleet in safe operating condition. To protect warranties and ensure the use of authorized parts, the City outsources services for Cummins and Allison transmissions to OEM-authorized service centers. Certain diagnostics and repairs require proprietary tools and training, which neither the City nor local shops can afford to obtain.
These specialized services are essential for maintaining a wide range of fleet vehicles, including semi-trucks, excavators, refuse trucks, dump trucks, and fire apparatus.
On July 27, 2026, solicitation B27153311001 was posted as a formal competitive procurement process. Bids were due September 2, 2026. Four bids were received and evaluated based on responsiveness, responsibility, and price. The evaluation determined that Cummins, Inc. and W.W. Williams were the most responsive, responsible, and lowest bidders for the proposed work. Fleet Management recommends awarding a contract to Cummins, Inc. for Cummins OEM Parts and Services, and to W.W. Williams for Allison OEM Parts and Services.
These awards will ensure that fleet vehicles are returned to service promptly and remain available to support essential City operations.
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PolicyConsiderations
Policy Considerations: The recommendations in this report comply with City Code Chapter 3.56.090, which requires City Council approval for contract actions of $250,000 or more. In addition, Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) require that, unless waived by a two-thirds vote of the City Council, all labor agreements and all agreements exceeding $1,000,000 be made available for public review at least 10 days prior to Council action. This item was published on September 30, 2026, as required for a 10-day public review period, in full compliance with these provisions.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of parts and repair services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
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Sustainability
Sustainability: Not applicable.
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Commission/Committee Action
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: On July 27, 2026, a bid (B27153311001) was released to procure contracts for Original Equipment Manufacturer (OEM) parts and manufacturer-authorized services for Cummins engines and Allison transmissions. Bids were due on September 2, 2026.
Four bids were received; one was deemed non-responsive due to incomplete submission, the remaining three were vetted and found to be responsible and responsive. The bidding was organized by groups of work. Table 1 shows the bid evaluation details of the responsive bidders.
|
Table 1 |
|
Group |
Vendor |
Vendor Location |
Bid Total |
|
Group 1-Cummins Diesel Engine (Lg) |
Cummins |
West Sacramento |
$97,250 |
|
|
Tec of CA |
Dixon, CA |
$99,500 |
|
Group 2-Cummins CNG Engine (Lg) |
Cummins |
West Sacramento |
$97,250 |
|
|
Tec of CA |
Dixon, CA |
$99,500 |
|
Group 3-Cummins Diesel Engine (Sm) |
Cummins |
West Sacramento |
$31,750 |
|
Group 4-Cummins CNG Engine (Sm) |
Cummins |
West Sacramento |
$31,750 |
|
Group 5-Allison Transmission |
W.W. Williams |
West Sacramento |
$116,000 |
|
|
Cummins |
West Sacramento |
$118,750 |
|
|
Tec of CA |
Dixon, CA |
$121,500 |
Based on the bid responses and bid amounts detailed in Table 1, Fleet Management recommends awarding two contracts:
• Cummins, Inc.: All work for Groups 1, 2, 3, and 4 (Cummins-related services), for a proposed five-year contract not to exceed $2,000,000.
• W.W. Williams: Work for Group 5 (Allison-related services), for a proposed five-year contract not to exceed $400,000.
The evaluation determined that Cummins, Inc. and W.W. Williams were the most responsive, responsible, and lowest bidders for the proposed work. Fleet Management recommends awarding a contract to Cummins, Inc. for Cummins OEM Parts and Services, and to W.W. Williams for Allison OEM Parts and Services.
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FinancialConsiderations
Financial Considerations: Sufficient funding exists in the Department of Public Works fiscal year 2026/27 operating budget (Fleet Fund, Fund 6501) to purchase parts and repair services through June 30, 2027. Purchases made after June 30, 2027, are subject to funding availability in the adopted budget of the applicable fiscal year.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): None of the responsive bids received participate in the Local Business Enterprise (LBE) Program. In accordance with City of Sacramento’s LBE Program requirements, an LBE waiver was approved for this bid due to the absence of authorized service centers within the City of Sacramento’s incorporated and unincorporated areas.
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