Title
[Cooperative Agreement] Emergency Medical, Safety, and Rescue Equipment with Allstar Fire Equipment [Published for 10-Day Review 03/06/2026]
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FileID
File ID: 2026-00587
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion: 1) approving use of the CalFire cooperative purchase agreement for emergency medical, safety, and rescue equipment with Allstar Fire Equipment (Contract ID# 1-22-42-04) for an amount not-to-exceed $3,000,000; 2) authorize the City Manager or designee to execute a supplemental cooperative/piggybacking agreement with Allstar Fire Equipment; and 3) issuing the required purchase order(s) for equipment through June 30, 2027.
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Contact
Contact: Derek Parker, Deputy Chief, (916) 808-1604, dparker@sfd.cityofsacramento.org, Fire Department
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-CalFire cooperative purchase contract (Contract ID# 1-22-42-04)
3-Allstar Piggyback/Cooperative Contract Agreement
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Description/Analysis
IssueDetail
Issue Detail: The Fire Department has an ongoing need to purchase emergency medical, safety, and rescue equipment, including Self-Contained Breathing Apparatus (SCBA) equipment.
Council approved the execution of a cooperative/piggyback agreement with Allstar Fire Equipment on June 24, 2025, with a not-to-exceed (NTE) of $500,000 under the Houston-Galveston Council (H-GAC) cooperative purchase agreement (Contract # EE11-24).
On December 2, 2025, the Council approved an amendment to the cooperative/piggyback agreement with AllStar Fire Equipment with a not-to-exceed (NTE) amount of $3,500,000. However, the contract was never executed.
Following further review of available cooperative purchasing options, the Department identified a more cost-effective cooperative purchase agreement through the CalFire cooperative agreement, which provides comparable equipment and offers significant cost savings to the city. As a result, staff recommends executing a new cooperative/piggyback agreement with Allstar under CalFire contract #1-22-42-04 to authorize the purchase of required SCBA equipment that meets the National Fire Protection Association (NFPA) 2025 standard from AllStar Fire Equipment through June 30, 2027.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with provisions of the City Code Section 3.56.240, which authorizes the City Manager, where advantageous to the City, to utilize cooperative purchasing agreements approved by the City Council to purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City.
Pursuant to City Charter Section 20 and City Code Section 3.56.090, the City Council authorizes the execution of contracts of $250,000 or more for supplies or nonprofessional services.
The Sacramento Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that, unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was posted for a 10-day review on March 6, 2026.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials which are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
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Sustainability
Sustainability: Not applicable.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: The Fire Department must provide staff with emergency medical, safety, and rescue equipment, such as SCBA bottles, throughout the fiscal year to deliver breathable air in hazardous environments. There are two different ways to provide air in an emergency, and both require connections that fit correctly. Currently, the department’s neighboring fire agencies have upgraded their SCBAs to the newer NFPA 2025 standard. To provide mutual aid in emergency situations, the Fire Department must upgrade its connections to be compatible with neighboring agencies with whom we respond frequently. After reviewing the available purchase options, the Fire Department has determined that the CalFire cooperative purchase agreement with Allstar Fire Equipment represents the most advantageous and responsible purchasing strategy.
In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement approach increases pricing competitiveness and lowers operating costs by buying in volume. When comparing the administrative costs of procurement, staff consider product research, source selection, specifications, advertising, staff reports, awarding, potential protest, and contract administration. Cooperative purchasing is more beneficial in eliminating additional time and resources spent on administrative processes.
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Financial Considerations
Financial Considerations: Sufficient funding is included in the Fire Department’s FY2025/26 budget (CIP F12000500). Purchases in subsequent years are subject to funding available in the budget adopted for the applicable fiscal years.
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LocalBusiness Enterprise
Local Business Enterprise (LBE): The City’s LBE program does not apply to cooperative purchasing agreements resulting from another public agency’s competitive bid process.
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