Title
Cooperative Purchase Agreement: Maintenance, Repair and Operations Supplies [Published for 10-day Review on 11/21/2024]
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FileID
File ID: 2024-01841
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or the City Manager's designee to: 1) approve the use of OMNIA Partners, Public Sector cooperative purchase agreement with Wesco Distribution, Inc. (Agreement R192008) for the purchase of Maintenance, Repair, and Operations Supplies in an amount not to exceed $1,500,000 through the term of the agreement, or until the applicable cooperative purchase agreement is no longer available for use, not to exceed five (5) years from the date of City Council approval; and 2) authorizing the City Manager or the City Manager’s designee to execute the purchases specified above.
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Contact
Contact: Deanne Neighbours, Logistics Manager, (916) 808-3536, dneighbours@cityofsacramento.org; Ray Wilderman, Utilities Operations and Maintenance Superintendent, (916) 808-8067, rwilderman@cityofsacramento.org; Charley Cunningham, Utilities Operations and Maintenance Manager, (916) 808-5518, ccunningham@cityofsacramento.org; Pravani Vandeyar, Director, (916) 808-3765, pvandeyar@cityofsacramento.org; Department of Utilities
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Agreement
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Description/Analysis
IssueDetail
Issue Detail: The Department of Utilities (DOU) has an ongoing need to purchase Maintenance, Repair, and Operations Supplies which are necessary to maintain and repair and upgrade the City’s water, wastewater, and storm drainage infrastructure and treatment plants.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with City Code Section 3.56.240 which authorizes the City Manager to use cooperative purchasing agreements approved by the Council to purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies, eliminating the need to perform additional competitive bidding by the City of Sacramento.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on November 21, 2024, in compliance with the City Code 4.04.020.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): The Community Development Department Environmental Services Manager has determined that the proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b). The activity is a continuing administrative or maintenance activity, such as the purchase of supplies, and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).
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Sustainability
Sustainability: The proposed contract is consistent with the 2040 General Plan’s goals and policies related to public facilities and safety, including providing reliable water, wastewater, and stormwater drainage service to the City of Sacramento: (PFS-3.1) The proper maintenance of water, wastewater, and storm drainage infrastructure and treatment plants supports this goal.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: To maximize cost savings and staff resources, many government agencies share contract efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers operating costs though volume buying compared to the administrative costs of procurement, staff considers product research, source section specifications, advertising, staff reports, awards, and administration of the contract.
DOU has used both regional and national cooperative purchase agreements to purchase goods and services. Cooperative purchasing enables DOU to evaluate a broader range of contracting opportunities and share resources with other jurisdictions. Cooperative purchase also leverages internal and external resources to maximize cost savings opportunities for DOU.
The cooperative purchasing contracts were competitively bid and awarded through the lead agency, Region 4 Education Service Center (ESC). The resultant contract is made available to other agencies through the OMNIA Partners Master Agreement R192008. Attached is the cooperative purchasing agreement with Wesco Distribution, Inc.
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FinancialConsiderations
Financial Considerations: Funding for the first year of this agreement of approximately $300,000 has been included in the approved Fiscal Year 2024/25 DOU Budget. Funding for future fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal year in an amount not to exceed $1,500,000.00 over the agreement term. Purchase orders encumbering funds under this agreement will not be created until needs and funding are identified in the applicable budget (operating, capital, multi-operating, or grants).
There are no impacts to the General Fund for this Agreement.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): The minimum LBE participation requirement does not apply to cooperative purchase agreements that have been competitively bid, evaluated, and awarded by other governmental agencies that may or may not have similar programs.
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