Title
Agreement: Student Intern Services [Published for 10-day Review on 05/30/2024]
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FileID
File ID: 2024-00929
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or the City Manager's designee to execute City Agreement PRC002844 with The Community College Foundation and City Agreement PRC002845 with University Enterprises, Inc. in an amount not-to-exceed $2,500,000 each for a five-year term through June 30, 2029.
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Contact
Contact: Stacy Larkin, Contract and Compliance Specialist, (916) 808-5744, slarkin@cityofsacramento.org; Dayana Reyes-Zanaska, Procurement Services Manager,
(916) 808-5524, dreyeszanaska@cityofsacramento.org; Peter Coletto, Director of Finance, (916) 808-5416, pcoletto@cityofsacramento.org; Department of Finance
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Presenter
Presenter: None.
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Attachments
Attachments:
1-Description/Analysis
2-Agreement - The Community College Foundation
3-Agreement - University Enterprises, Inc.
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Description/Analysis
IssueDetail
Issue Detail: The City of Sacramento has a continuing need for temporary administrative assistance. Student internships provide a cost-effective means to support existing City staff and provide students with work experience necessary for future employment opportunities.
The current contracts for services expire at the end of their five-year term on June 30, 2024. This request is for approval of newly solicited five-year contracts.
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PolicyConsiderations
Policy Considerations: City Council approval is required for contracts of $250,000 or more.
Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1 million shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on May 30, 2024, in compliance with the City Code.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations: This report concerns administrative activities and governmental fiscal activities that do not constitute a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines Section 15060(c)(3)).
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Sustainability
Sustainability: Not applicable.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: Request for Proposals (RFP) P24061521011 was issued on April 3, 2024. The solicitation was publicly advertised, and four proposals were received April 25, 2024. A selection panel evaluated the proposals and determined The Community College Foundation and University Enterprises, Inc. to the be top-ranked firms to provide services.
Execution of these agreements is a means of obtaining temporary support for the City, while supporting workforce development and work experience for local students. Both the Community College Foundation and University Enterprises, Inc. are experienced in recruiting and managing student interns for government agencies and private companies.
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FinancialConsiderations
Financial Considerations: Individual departments requiring student internship services will use these contracts on an as-needed basis, execute their own purchase orders and utilize their approved operating budget. Services for future fiscal years are subject to funding availability in the adopted budget for the applicable fiscal year.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): The Community College Foundation and University Enterprises, Inc. are both Local Business Enterprises.
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