Title
Contract: Department of Utilities Sustainability Action Plan
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FileID
File ID: 2025-01993
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute a Professional Services Agreement with Rincon Consultants, Inc. to develop a Sustainability Action Plan for the Department of Utilities (DOU) for a maximum of four years and an amount not to exceed $280,000.
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Contact
Contact: Deanne Neighbours, Logistics Manager, (916) 808-3536, dneighbours@cityofsacramento.org; Sarah Morrissey, Sustainability Program Specialist, (916) 808-5114, smorrissey@cityofsacramento.org; Dalia Fadl, Director, (916) 808-3765, dfadl@cityofsacramento.org; Department of Utilities
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-PRC003934_RinconConsultants
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Description/Analysis
IssueDetail
Issue Detail: The City of Sacramento Department of Utilities has a need to develop a Sustainability Action Plan. The Sustainability Action Plan will provide an actionable strategy and roadmap to achieve DOU’s goals specified in the City’s Climate Action and Adaptation Policy and 2040 General Plan, DOU Strategic Plan and Sustainability Policy, and goals as identified through interviews and collaboration with DOU management and staff.
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PolicyConsiderations
Policy Considerations: In conformance with City Code 3.56.090, City Council approval is required to execute an agreement if the amount expended under an agreement is $250,000 or more.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(2 and 5). The activities described in this report including a Professional Services Agreement for the development of a Sustainability Action Plan are for evaluation purposes and include administrative activities of governments that will not result in direct or indirect physical changes on the environment. This activity is not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).
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Sustainability
Sustainability: The proposed contract is consistent with the 2040 General Plan Policy PFS-3.2 for utility sustainability as it will further the City’s efforts to maintain critical utility infrastructure to meet the needs of residents and businesses throughout the City in consistency with the Climate Action and Adaptation Plan and in working to achieve carbon neutrality goals. The proposed project is consistent with the 2040 General Plan under policy PFS-3.12 as it ensures the City’s cooperation with partnering utility agencies and the City’s compliance with state and federal water policies as it assesses existing infrastructure.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: On April15, 2025, DOU advertised a Request for Proposals (RFP) P25141081404 on PlanetBids for Development of a Sustainability Action Plan. Through PlanetBids, 1952 Suppliers were notified of the solicitation with 92 self-identifying as prospective bidders.
On the due date of May 21, 2025, proposals were received from six firms. Proposals were reviewed and all were deemed responsive. A selection committee comprised of City staff from DOU scored the proposals utilizing the scoring methodology provided in the solicitation which focused on qualifications, experience, and availability. DOU interviewed the four top-rated firms. Based on the review and interviews, staff recommend moving forward with the top-ranked proposer, Rincon Consultants, Inc., to provide the services requested. The scoring for the responsive proposals is as follows:
|
Proposer |
Score |
|
Rincon Consultants, Inc. |
346 |
|
Tetra Tech |
290 |
|
Kim Lundgren Associates |
289 |
|
GSI Environmental, Inc. |
287 |
|
Blue Strike Environmental, Inc. |
259 |
|
Transcend-Proserv, LLC |
245 |
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FinancialConsiderations
Financial Considerations: Sufficient funds exist in the FY2026 DOU Operating Budget to fund the first year of the agreement. Funding for future fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal year in an amount not to exceed $280,000 over the four-year term of the agreement. Purchase orders encumbering funds under this agreement will not be created until needs and funding are identified in the applicable budget (operating, capital, multi-operating, or grants).
There are no General Funds allocated or planned for this project.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Rincon Consultants, Inc. is an LBE.
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