Title
Grant Agreement with PRO Youth and Families, Inc. for #SacYouthWorks: Futures: Underage Cannabis Use Prevention, Education, and Advocacy
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FileID
File ID: 2024-01113
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or City Manager’s designee to execute an agreement with PRO Youth and Families, Inc. in an amount not-to-exceed $1,387,647 to serve as the primary direct service provider for the grant funded program.
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Contact
Contact: Rene Kausin, Youth Development Program Manager, (916) 808-6157,
rkausin@cityofsacramento.org, Department of Youth, Parks, and Community Enrichment (YPCE)
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Exhibit A: PRO Youth and Families, Inc. Grant Agreement
3-Exhibit B: Sacramento County Prevention Summit Presentation: #SacYouthWorks: Futures
4-Exhibit C: Sacramento County Office of Education Year 1 and 2 Reports
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Description/Analysis
IssueDetail
Issue Detail: On October 19, 2022, the Board of State and Community Corrections (BSCC) released a Request for Proposals seeking applicants for its Proposition 64 Public Health and Safety Grant Program Cohort 3 (BSCC Prop. 64 Cohort 3). On December 2, 2022, the City of Sacramento (the City) submitted a proposal seeking funding for #SacYouthWorks: Futures (#Futures).
The City’s proposal was ranked third by the BSCC Review Panel, recommended to their Board of Directors for funding, and subsequently awarded the grant in the amount requested on April 13, 2023.
The City is a current BSCC grantee, having been awarded a three-year Proposition 64 Public Health and Safety Grant Program Cohort 2 (BSCC Prop. 64 Cohort 2) grant in May 2021 that concludes in October 2024. BSCC Prop. 64 Cohort 3 funding will support 900 City of Sacramento youth in creating pathways to healthy futures and postsecondary success through the City’s #Futures’ program.
Initially piloted at the height of the COVID-19 pandemic in July 2020 using CARES funds, the general #SacYouthWorks (#SYW) program was designed to provide critical learning and address social and emotional needs of youth by connecting them in intentional ways to trusted adults, their peers, community service, and work-readiness and mental health training and support. Through a comprehensively supported network of citywide #SYW youth providers, vulnerable youth are connected to work-based learning (WBL) opportunities and mentorship while earning a stipend of up to $500 for completing program hours.
#Futures integrates underage marijuana use prevention education with #SYW’s WBL model to respond to youth and community needs emerging from the legalization of adult use marijuana. #Futures builds on the strengths of the City’s youth-serving community-based organizations (CBOs) in connecting and responding to the needs of youth most impacted by systemic and structural challenges and barriers. The program creates a network of CBOs that guides small cohorts of youth and builds capacity of community-wide prevention efforts.
The Sacramento County Coalition for Youth (SCCY), led by the Sacramento County Office of Education (SCOE), has been leading the local Future Forward campaign focused on underage cannabis use prevention. #Futures will grow the capacity of the campaign’s community reach and support connection with the City’s vulnerable youth populations. The Future Forward campaign will provide free curriculum, training for youth and providers, and connection to service and advocacy opportunities.
Through the BSCC Prop. 64 Cohort 3 grant, the City will partner with PRO Youth and Families, Inc. (PRO) to continue scaling the #SYW framework and, in partnership with a network of youth-serving CBOs, implement the #Futures program that will serve 900 youth, ages 12-19, in a 40-hour paid ($500 stipend) WBL experience across five years. The program will include a minimum of 10 hours of underage marijuana use prevention education, up to 10 hours of work- readiness training, and a minimum of 20 hours of applied service/work experience including projects that address underage marijuana use prevention such as social media marketing campaigns. #Futures’ youth provider network will also engage in required network gatherings and trainings to support citywide prevention strategies.
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PolicyConsiderations
Policy Considerations: Budget Resolution 2023-0205, Section 11.1, requires Council approval of grant awards of $250,000 or more.
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EconomicImpacts
Economic Impacts: Not applicable.
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EnvironmentalConsiderations
Environmental Considerations: This report concerns administrative activities and government fiscal activities that do not constitute a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines section 15060(c)(3)).
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Sustainability
Sustainability: Not applicable.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: PRO has successfully served as the lead agency implementing the City’s general #SacYouthWorks program for five program cycles: Summer and Fall 2020, Spring and Summer 2021, and Summer 2022, and for three program cycles of #SacYouthWorks: Futures in 2022, 2023, and 2024. Collectively, these programs have served nearly 3,000 youth and provided over $5 million in funds, youth stipends, and training to dozens of CBOs in Sacramento’s most vulnerable communities, equipping young people with underage marijuana and substance use prevention education and advocacy, WBL learning, and mental health supports.
In the final year of the current BSCC Prop. 64 Cohort 2 grant, BSCC staff completed three in-person site visits as part of its standard comprehensive grantee monitoring: first to the City of Sacramento, then to PRO, then to CBO partner iSOUND Performing Arts. BSCC staff expressed admiration for the City’s innovative project delivery model that entailed partnering with a lead agency (i.e., PRO) in grant administrative and fiscal oversight in order to reach the City’s vulnerable youth through a network of 20+ CBOs located in priority neighborhoods citywide. BSCC staff referred other BSCC grantees to City staff to field questions about Sacramento’s model and additionally invited PRO staff to deliver a presentation on the Cohort 2 project to its Board of Directors later this year. The presentation will be a version of a presentation PRO was asked to deliver at the 2024 Sacramento County Prevention Summit, held on March 14, 2024. A copy of PRO’s presentation is included as Exhibit B.
In their time overseeing the BSCC Prop. 64 Cohort 2 grant these past three years, the team at PRO has met monthly with City staff and worked closely with CBOs as well as with the City’s other project partners, like third-party evaluator SCOE, to collect real-time feedback on how to make program implementation as smooth as possible for all parties. SCOE has produced two of three reports to the City (included for reference as Exhibit C) which summarize the program’s highlight to date and suggested enhancements for future program cycles. A final report will be provided by SCOE in Fall 2024.
The City worked closely with PRO to develop a competitive application for BSCC Prop. 64 Cohort 3 grant funds in order to continue this forward momentum of community collaboration, including PRO as a skilled and seasoned partner in the application. Together with PRO, City staff has developed an ambitious workplan for the Cohort 3 grant that will enable us to: build upon lessons learned from BSCC Prop. 64 Cohort 2; reach more youth; and serve a younger population (Cohort 3 will recruit youth ages 12-19, to be inclusive of middle school students).
For all the above reasons, including PRO’s prior performance and the BSCC’s review of the program during the prior grant period, City staff recommends entering into a grant agreement with PRO on a two-year basis for Cohort 3. During the two-year grant period, the City will continue to evaluate the effectiveness of the program, and will determine whether to ask Council to award additional funding to PRO through April 2028, if the program continues to achieve the desired community impacts.
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FinancialConsiderations
Financial Considerations: The City’s total BSCC Prop. 64 Cohort 3 award is $2,999,915. Per Resolution 2023-0381, the City established Proposition 64 Public Health and Safety Cohort 3 Grant Project (G19080800) and the revenue and expenditure budgets in the Operating Grants Fund (Fund 2702) for the amount up to $2,999,915. Sufficient resources are available in G19080800 to award this grant agreement, and this award is consistent with the City’s approved project budget incorporated into the City’s grant agreement with the State of California (see Exhibit A, which includes State Grant Agreement as an attachment).
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Not applicable.
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