Title
[Change Order] Power Inn Queue Cutter Project (T15186000)
End
FileID
File ID: 2026-01525
End
Location
Location: District 6
End
Recommendation
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or designee to transfer $70,000 from the Major Streets Construction (Fund 2007) available fund balance to the expenditure budget of the Power Inn Queue Cutter Project (T15186000); 2) authorizing the City Manager or designee to execute Change Order No. 5 to City Agreement No. 2021-1237 with McGuire & Hester Inc, for an amount not-to-exceed $85,958, bringing the agreement’s total not-to-exceed amount to $1,743,539; and 3) resetting the City Manager’s administrative authority to issue Change Orders for City Agreement No. 2021-1237.
End
Contact
Contact: Avtar Banwait, Assistant Civil Engineer, (916) 808-6805, abanwait@cityofsacramento.org; Matthew Johns, Supervising Engineer, (916) 808-5760, mjohns@cityofsacramento.org; Ofelia Avalos, Engineering Services Division Manager, (916) 808-5054, oavalos@cityofsacramento.org; Department of Public Works
End
Presenter
Presenter: None
End
Attachments
Attachments:
1-Description/Analysis
2-Resolution
3-Contract Change Order No. 5 - McGuire and Hester
End
Description/Analysis
IssueDetail
Issue Detail: The Power Inn Road Queue Cutter Project (T15186000) will improve vehicle and pedestrian safety at the Power Inn Road railroad crossing between 21st Avenue and Fruitridge Road. It will include the construction of a queue cutter traffic signal for southbound automobile traffic, close an existing sidewalk gap on the west side of Power Inn Road, install new railroad warning devices, and construct new concrete paneling to facilitate pedestrian crossings of the railroad tracks.
The project is funded with Federal Section 130 funds administered by Caltrans and is intended to improve crossing safety at at-grade rail crossings. The Section 130 Railroad-Highway Crossings Program (RHCP) is managed by the Caltrans Division of Local Assistance. The Caltrans RHCP is a collaborative effort led by the CPUC, funded by the Federal Highway Administration (FHWA), and implemented by Caltrans in cooperation with local agencies and railroads throughout California. Caltrans is responsible for administering funds, contracting and oversight of the Section 130 projects. The CPUC is responsible for creating the Section 130 priority funding list, development of scope and preliminary cost estimates. Local Agencies and the Railroad Company must work together to complete design, environmental and construction for Section 130 funded safety improvements. The City was awarded $929,813 in federal Section 130 funds for design and construction in March 2018. With design and bidding complete, City staff requested and received authorization for an additional $984,624 for construction and construction management costs.
At the start of construction (May 2022), the contractor located an unanticipated conflict with a PG&E high pressure gas main which required that the project be paused while Union Pacific Railroad (UPRR) and City staff revisited the project design to avoid the conflict. The City was ultimately able to arrive at an acceptable design with UPRR; however, the delay in construction resulted in price increases to the contractor due to material and labor price escalations. Caltrans agreed these increased costs are eligible for additional Section 130 funds and authorized an additional $385,700 for the project.
The project is currently under construction. Change Order No. 5 includes costs associated with continued construction delays caused by utility and railroad coordination that exceeds the allowable City Manager supplemental contact signing authority per City Code. City Council action is required to transfer available funds to cover staff effort for the extended construction time, execute Change Order No. 5 and to reset the City Manager’s change order authority.
End
PolicyConsiderations
Policy Considerations: The action requested supports the City’s General Plan goals of improving the transportation system and expanding public safety. The Project provides needed safety improvements at the at-grade crossing and fulfills contractual obligations with UPRR related to other capital improvement projects in the City.
For contracts originally awarded for a price of at least $1,000,000, but less than $10,000,000, Section 3.04.020(A)(3) of the Sacramento City Code authorizes the city manager or designee to execute contract agreements that increase the contract amount, provided the sum of all contract amendments does not exceed 8% of the original contract price. As this contract amendment will exceed this percentage, City Council approval is required and staff is requesting the City Manager’s supplemental contract signing authority be reset.
End
EconomicImpacts
Economic Impacts: This new infrastructure as part of this Change Order is expected to create 0.34 total jobs (0.20 direct jobs and 0.15 jobs through indirect and induced actives) and create $53,073 in total economic output ($33,452, of direct output and another $19,621 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
End
EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): The project has been determined to be categorically exempt from CEQA under Sections 15301(c) and 15303 (d)(e).
National Environmental Policy Act (NEPA): In compliance with NEPA, Caltrans performs NEPA clearance pursuant to Section 130 Funding program guidelines and has determined that the project qualifies for a Categorical Exclusion and is therefore categorically excluded from having to prepare an environmental assessment (EA) or environmental impact statement (EIS).
End
Sustainability
Sustainability: This Project is consistent with the City’s General Plan goals for the design of walkable communities and incorporation of multi-modal design of major corridors.
End
Commission/Committee Action
Commission/Committee Action: None.
End
RationaleforRecommendation
Rationale for Recommendation: Change Order No. 5 is a reasonable cost and the work is necessary to complete the construction project as intended. Staff recommend that City Council approve Change Order No. 5 with McGuire & Hester.
End
FinancialConsiderations
Financial Considerations: The total estimated cost to complete design, right-of-way, and construction activities for the Power Inn Road Queue Cutter Project (T15186000) is approximately $2.52 million. There is sufficient funding to award Change Order No. 5 to McGuire & Hester for an amount not to exceed $85,958 and cover the remaining construction management and most other project related costs.
An additional $70,000 of local funds are needed to pay remaining ineligible grant expenses anticipated for the project. There is sufficient funding within the Major Streets Construction (Fund 2007) available fund balance to support the transfer to the Power Inn Queue Cutters Project in the amount of $70,000.
There are no General or Measure U funds planned or allocated for this project.
End
LocalBusinessEnterprise
Local Business Enterprise (LBE): McGuire & Hester is an LBE.
End