Title
Cooperative Purchase Agreement: License Plate Recognition Systems [Published for 10-day Review 12/30/2025]
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FileID
File ID: 2026-00004
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion: 1) approving the use of the Omnia Partners cooperative purchasing agreement with EyeP Solutions, Inc. (Contract No. R250204) for the purchase of license plate recognition systems with installation by authorized reseller, EyeP Solutions, Inc as contracted through Genetec; and 2) authorizing the City Manager or designee to execute a contract with EyeP Solutions, Inc. in an amount not to exceed $1 million through March 31, 2030 - the entirety of the Omnia Partners contract term, or until the cooperative purchase agreement is no longer available; and execute the purchases specified above provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Agreement
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Description/Analysis
IssueDetail
Issue Detail: The Department of Public Works, Fleet Management Division, is procuring License Plate Recognition (LPR) systems for installation on replacement vehicles to support the operational needs of the Parking Services Division. These LPR systems are essential for supporting core operational duties such as real-time parking enforcement, vehicle inventory audits, permit verification, and identification of vehicles that are associated with violations.
EyeP Solutions, Inc. is the provider of the required LPR technology and is authorized to perform the necessary installation services. This action authorizes a new contract with EyeP Solutions, Inc. for the purchase and installation of LPR software and hardware, to be deployed as new vehicles are acquired for replacement within the Parking Services fleet.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56 which requires City Council approval of actions of $250,000 or more and which provides for the use of cooperative purchase agreements without competitive bidding (Section 3.56.240) and in accordance with the Sacramento City Code Section 4.04.020 and Council’s Rules of Procedure (Chapter 7, Section E.2.d) unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be posted on the City’s website and be made available to the public at least 10 days prior to council action. This item was published for 10-day review on December 30, 2025, in compliance with City Code.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsidertaions
Environmental Considerations: No environmental review is necessary because the recommendations in this report involve the purchase of equipment for vehicles and is not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act Guidelines.
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Sustainability
Sustainability: Not applicable.
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Commission/CommitteeAction
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: The Department of Public Works, Fleet Management Division, is procuring replacement vehicles for the Parking Services Division. As part of this effort, License Plate Recognition (LPR) systems are required to support essential operational duties, including real-time parking enforcement, vehicle inventory audits, permit verification, and the identification of scofflaw vehicles.
EyeP Solutions, Inc. is a new vendor capable of providing the necessary LPR software and installation services at a lower cost than the previous provider. This contract will authorize the purchase and installation of LPR systems on an as-needed basis as new vehicles are acquired for replacement.
The LPR systems are expected to enhance operational efficiency and service delivery within the Parking Services Division. EyeP Solutions is an authorized reseller and installer of the required LPR equipment and services.
After evaluating available procurement options, the Fleet Management Division has determined that utilizing a cooperative purchasing agreement through Omnia Partners represents the most advantageous strategy. This contract was competitively bid, and Omnia Partners is able to secure greater manufacturer discounts due to its higher purchasing volume-discounts that would not be available if the City issued its own solicitation.
To maximize cost savings and staff efficiency, the City regularly participates in cooperative purchasing agreements. This approach enhances pricing competitiveness and reduces capital costs through volume buying. It also minimizes administrative overhead associated with procurement, including product research, source selection, advertising, staff reporting, and contract administration.
The City has successfully used both regional and national cooperative purchasing agreements to complement its own contracting efforts. These agreements allow departments to access a broader range of contracting opportunities and to share procurement resources with other jurisdictions, ultimately maximizing value for the City.
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FinancialConsiderations
Financial Considerations: The recommended purchase in an amount not to exceed $1,000,000 will be made from the Department of Public Works Fiscal Year (FY) 2025/26 operating budget (Fleet Fund, Fund 6501) and will be charged to the Department of Public Works Fleet Project (I06150000). Sufficient funding exists in the Department’s FY 2025/26 operating budget to support the recommended purchase. Purchases in subsequent fiscal years is contingent on availability of funding in the adopted budgets for the applicable fiscal years.
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LocalBusinessEnterprise(LBE)
Local Business Enterprise (LBE): EyeP Solutions, Inc is not an LBE. The minimum LBE participation requirement is waived for the City’s use of cooperative purchase agreements that have been competitively bid, evaluated and awarded by other governmental agencies that may or may not have similar LBE programs.
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