Title
[Contract] Loose-Fill Playground Surfacing Material and Installation Services
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FileID
File ID: 2026-00725
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion: 1) awarding contract PRC004296 to Air Applied Mulch, LLC, for as-needed loose-fill surface material and installation services for park playgrounds starting July 1, 2026, for a maximum term of four years and an amount not-to-exceed $800,000; and 2) authorizing the City Manager or designee to execute the contract, provided sufficient funds are available in the budget adopted for the applicable fiscal year.
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Contact
Contact: Shawn C. Aylesworth, Park Maintenance Manager, (916) 808-4070, scaylesworth@cityofsacramento.org, Department of Youth, Parks, and Community Enrichment
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Contract
3-Attachment 2
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Description/Analysis
IssueDetail
Issue Detail: Loose‑fill surface material provides impact-absorbing protection in City playgrounds, helping reduce injuries from falls and ensuring compliance with established public playground safety standards. Because the material naturally degrades and becomes displaced through regular use and weather exposure, it must be periodically replenished to maintain required safety levels.
The City maintains its playgrounds on a two‑year rotation schedule for replenishing loose‑fill surfacing materials. Attachment 2 provides the cost of material and service per cubic yard for each park scheduled for development. Under the proposed contract, Air Applied Mulch, LLC would supply as-needed loose‑fill material and perform the necessary installation work across designated playgrounds throughout the City.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with the provisions of the City Code Chapter 3.56 related to the purchase of services and supplies.
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EconomicImpacts
Economic Impacts: Not applicable.
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EnvironmentalConsiderations
Environmental Considerations: The installation of loose-fill surface material in City parks is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301, which exempts the maintenance of existing facilities.
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Sustainability
Sustainability: The loose-fill surface material purchased in the contract is comprised of wood chips from 100% virgin forest wood, a renewable resource.
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Commission/Committee Action
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: On April 22, 2026, the Department of Youth, Parks and Community Enrichment (YPCE), in accordance with City Code Chapter 3.56 issued Invitation for Bid No. B26191311006 for the purchase and installation of loose-fill playground surfacing material.
The City received four bid responses. One response was determined to be non-responsive due to failure to meet the Local Business Enterprise (LBE) requirement. Among the remaining bids, Air Applied Mulch, LLC submitted the lowest responsive and responsible bid.
A summary of the bid results is provided below.
|
Company |
Bid Amount (per cubic yard) |
LBE |
|
Applied Landscape Materials, Inc. |
$109.50 |
No |
|
Air Applied Mulch, LLC |
$113.32 |
Yes |
|
Jet Mulch, Inc. |
$126.32 |
Yes |
|
Parker Landscape Development |
$496.29 |
Yes |
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FinancialConsiderations
Financial Considerations: The proposed four-year contract for the period beginning July 2026 through June 30, 2029, will not exceed $800,000.
Sufficient funding is available in YPCE’s Fiscal Year 2026/27 operating budget to execute this contract. Any future extensions of this contract will be subject to sufficient funding in the applicable fiscal year’s budget.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Air Applied Mulch, LLC. is a certified LBE.
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