Title
NPSA for Uniform and Entrance Mat Rental and Laundering Services (Citywide) [Published for 10-day Review on 11/21/2024]
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FileID
File ID: 2024-01897
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to execute Non-Professional Services Agreement (NPSA) No. PRC003243 with Cintas Corporation for the rental and laundering of uniforms for City staff and entrance mats for City buildings for a five-year term in an amount not to exceed $1,900,000.
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Contact
Contact: Gary O’Neill, Contract and Compliance Specialist, (916) 808-7432, goneill@cityofsacramento.org; Dayana Reyes Zanaska, Procurement Manager, (916) 808-5524, dreyezanaska@cityofsacramento.org; Finance Department
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-PRC003243 NPSA Cintas Uniforms Agreement
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Description/Analysis
IssueDetail
Issue Detail: Uniform shirts, pants, and coveralls are provided to City staff members in multiple departments pursuant to various labor unions’ memoranda of understanding. Over 1,000 employees are outfitted each year with uniforms. City buildings also need entrance mats to be rented and cleaned. The current contract for these services, Contract No. PRC000482 with Mission Linen Supply, expires on February 28, 2025.
On March 15, 2024, the City posted Request for Proposals (RFP) No. P24061521009 on the City’s electronic bidding portal. Notifications of RFP were sent to 133 registered vendors. Twelve vendors viewed the RFP, and four proposals were submitted prior to the submission deadline of April 10, 2024.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Chapter 3.56 Procurement.
The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-day review on November 21, 2024, in compliance with the City Code.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of supplies and are not considered to be a project in accordance with Section 15378(b)(2) of the CEQA guidelines.
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Sustainability
Sustainability: The recommendations in this report are in accordance with the provisions of the Sustainable Purchasing Policy.
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CommissionCommitteeAction
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: An RFP evaluation panel composed of six City staff members from various departments evaluated and scored the proposals based on criteria in the RFP. One of the proposals was deemed non-responsive as it did not meet RFP requirements. Cintas submitted the highest-ranked proposal and was recommended for the contract award.
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FinancialConsiderations
Financial Considerations: Sufficient funding is available in the Fiscal Year (FY) 2024/25 approved operating budget and/or capital improvement program budgets of the departments acquiring this service. Payments after FY2024/25 are subject to funding availability in the adopted budget of the applicable fiscal year.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Cintas is an LBE.
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