Title
Cooperative Contract Extension and Supplement for Janitorial Supplies and Equipment from Abe Janitorial Supply (Citywide)
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FileID
File ID: 2025-00574
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to execute an amendment to Citywide agreement No. PRC003291 with Abe Janitorial Supply extending the agreement through December 10, 2029, and to increase the Not to Exceed Amount of the agreement from $250,000 to $750,000.
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Contact
Contact: Gary O’Neill, Contract and Compliance Specialist, (916) 808-7432, goneill@cityofsacramento.org; Dayana Reyes Zanaska, Procurement Manager, (916) 808-5524, dreyeszanaska@cityofsacramento.org; Department of Finance
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-PRC003291 Amendment 1 Abe Janitorial Supply
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Description/Analysis
IssueDetail
Issue Detail: The Procurement Division of the Finance Department solicited a Request for Qualifications in 2024 to review and select cooperative contracts for the purchase of janitorial supplies and equipment by various City departments. Contract No. PRC003291 was awarded to Abe Janitorial Supply through Motion No. 2024-0381 on December 10, 2024. This City agreement is based on a PCA Purchasing cooperative contract that expires on May 5, 2025. PCA Purchasing extended their contract with Abe Janitorial Supply through a potential expiration date of December 10, 2029. The City will extend its contract through that date.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Chapter 3.56 Procurement.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations: California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of supplies and are not considered to be a project in accordance with Section 15378(b)(2) of the CEQA guidelines.
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Sustainability
Sustainability: The recommendations in this report are in accordance with the provisions of the Sustainable Purchasing Policy.
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Commission/CommitteeAction
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: Approving this contract extension and supplementing the contract by an additional $500,000, to $750,000, will ensure a continuous source of janitorial supplies and equipment. The use of cooperative contracts allows the City to take advantage of national volume discounts.
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FinancialConsiderations
Financial Considerations: Sufficient funding is available in the Fiscal Year (FY) 2024/25 approved operating budget and/or capital improvement program budgets of the departments acquiring this service. Payments after FY2024/25 are subject to funding availability in the adopted budget of the applicable fiscal year.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Abe Janitorial Supply is an LBE.
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