Title
Agreement: City Landfill Engineering Services
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FileID
File ID: 2024-01026
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 2 to City Agreement 2022-0986 with SCS Engineers which will include additional services and extend the term of the agreement for an additional year; 2) increase the not-to-exceed amount by $163,599 for a new not-to-exceed amount of $368,699; and 3) resetting the City Manager’s authority to issue supplemental agreements for City Agreement No. 2022-0986.
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Contact
Contact:
Chris Thoma, Integrated Waste Planning Superintendent, (916) 808-4833, cthoma@cityofsacramento.org; John Febbo, Integrated Waste General Manager, (916) 808-4949, jfebbo@cityofsacramento.org, Recycling & Solid Waste Division, Department of Public Works
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Presenter
Presenter: None.
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Attachments
Attachments:
1 - Description/Analysis
2 - Supplemental Agreement
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Description/Analysis
IssueDetail
Issue Detail: SCS Engineers (SCS) provides professional engineering support services to ensure compliance with landfill regulations. The second Supplemental Agreement will extend the term of the agreement through September 27, 2027, and increase the budget by $163,599 for a new not-to-exceed amount of $368,699. These funds will be used to continue the engineering consulting services that SCS provides for landfill closure, monitoring, and reporting work. Both the Sacramento County Environment Management Department Local Enforcement Agency (County LEA) and the California Department of Resources Recycling and Recovery (CalRecycle) also require a certified engineer to develop, review, and sign these reports.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with Sacramento City Code section 3.64.040 which requires Council approval for a supplemental agreement that increases the agreement amount to $250,000 or more.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities and government fiscal activities that do not constitute a “project” and is not subject to the provisions of CEQA (CEQA Guideline Sections 15060(c)(3), 15378(b)(2), and 15378(b)(4)).
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Sustainability
Sustainability: Appropriate monitoring and management of former landfill sites is intended to prevent potential pollution and hazards.
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Commission/Committee Action
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: Certified engineering consultant services are necessary for the City to fulfill its ongoing regulatory obligations with its multiple closed landfill sites. Besides assisting the City with regulatory reporting, SCS is involved in addressing several outstanding requests for compliance related to the City’s closed landfills. As a result, a sizable portion of the agreement’s current budget is being used to respond to these compliance requests from regulatory agencies. RSW staff recommends Council approve Supplemental Agreement No. 2 with SCS to replenish the budget, establish a contingency amount for future regulatory concerns, and extend the agreement’s term for one additional year.
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FinancialConsiderations
Financial Considerations: The second Supplemental Agreement will increase the not-to-exceed amount by $163,599 which accounts for extending the contract term by one additional year to September 27, 2027, reconciling the costs of several unexpected requests for compliance, and setting aside a contingency amount for future compliance measures at the City landfills. This increase sets the new not-to-exceed amount to $368,699. There is sufficient funding available to execute this Supplemental Agreement in the Landfill Site Closure Project (Y14000100), the 28th St Landfill Regulatory Project (Y15000100), and the Commercial Waste Compliance MYOP (I15220000).
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LocalBusinessEnterprise
Local Business Enterprise (LBE): SCS Engineers is not an LBE. This agreement was awarded under RFQ EV00000031 for On-Call Environmental Services, which was a competitive procurement conducted by the City’s Economic Development Department in 2019. This RFQ required consultants to submit their Local Business Enterprise certification status. LBE firms were given 5 additional points on the evaluation criteria worksheet.
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