Title
[Contract Amendment] Granicus Video Streaming and Agenda Management
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FileID
File ID: 2026-00891
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Clerk or designee to execute Contract Amendment No. 2 to City Agreement No. PRC002211 with Granicus, LLC dba GRANICUS to renew existing services for an additional three years in an amount not-to-exceed $371,665.70, bringing the agreement’s total not-to-exceed amount to $653,268.90.
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Contact
Contact: Kamie Southward, Council Clerk Operations Manager, (916) 808-7604, ksouthward@cityofsacramento.org; Mindy Cuppy, City Clerk, (916) 808-5442, mcuppy@cityofsacramento.org; Office of the City Clerk
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Contract Amendment No. 2
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Description/Analysis
IssueDetail
Issue Detail: On July 1, 2023, the City of Sacramento entered into Agreement PRC002211 with Granicus LLC dba GRANICUS for products and services related to the administration of commission, committee, board, and City Council meetings. These services, including video streaming and agenda management, are essential to comply with California State Law and the Ralph M. Brown Act. On April 3, 2025, the city supplemented and modified the contract to renew Granicus services for an additional year and increase the not-to-exceed amount. The current agreement is set to expire on June 30, 2026.
Staff recommends Council approve Contract Amendment No. 2 to PRC002211 with Granicus, LLC dba GRANICUS to renew the existing services for an additional three years, until June 30, 2029, and ensure no disruption in essential services occurs.
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PolicyConsiderations
Policy Considerations: The proposed contract amendment exceeds the City Manager’s approval authority, requiring Council approval, pursuant to Sacramento City Code Section 3.56.090.
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EconomicImpacts
Economic Impacts: None.
EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): The proposed action is not a project under CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines §15378(b)(5).)
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Sustainability
Sustainability: Not applicable.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: Approving the contract will increase the not-to-exceed amount needed to extend Granicus services currently, ensuring a seamless continuation of essential services, and for another three years.
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FinancialConsiderations
Financial Considerations: The original not-to-exceed amount of the agreement was $281,603.20. The proposed Contract Amendment No. 2, in the amount of $371,665.70, increases the agreement’s not-to-exceed amount to $653,268.90. Sufficient funding exists in the City Clerk’s Office operating budget to cover the expenses of an additional three years of Granicus’s necessary services.
LocalBusinessEnterprise
Local Business Enterprise (LBE): Not applicable.
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