Title
Agreement: Sixth Amendment to Sacramento History Alliance Operating Agreement
End
FileID
File ID: 2024-01266
End
Location
Location: Sacramento History Museum, 101 I Street, District 4, Councilmember Valenzuela
End
Recommendation
Recommendation: Pass a Motion: 1) finding that special circumstances make the use of the bid procedure inappropriate and it is in the best interest of the City to lease a city-owned property without bidding pursuant to City Code section 3.68.110(F); and 2) authorizing the City Manager or the City Manager’s designee to execute the Sixth Amendment to City Agreement No. 2012-0977 with the Sacramento History Alliance to extend the agreement for one year through June 30, 2025, for the operation and management of the Sacramento History Museum.
End
Contact
Contact: Megan Van Voorhis, Director, (916) 808-5105, mvanvoorhis@cityofsacramento.org, Department of Convention and Cultural Services
End
Presenter
Presenter: None.
End
Attachments
Attachments:
1-Description/Analysis
2-Sacramento History Alliance Operating Agreement
End
Description/Analysis
IssueDetial
Issue Detail: In 2012, the City and the Historic Old Sacramento Foundation (‘HOSF”) executed City Agreement No. 2012-0997 (“Agreement”) for a five-year term with an optional five-year extension to operate, manage, and maintain the Sacramento History Museum, to promote preservation of the Old Sacramento Historic District, and to provide various history programs in Old Sacramento. The Sacramento History Museum is located on city-owned property at 101 I Street in the Old Sacramento Historic District.
The Agreement was first amended in 2014 to expand the services provided by HOSF. In 2017, at HOSF’s request, a second amendment was executed to extend the term of the Agreement through June 30, 2018, while the City and HOSF negotiated a new agreement. In 2017 HOSF amended their articles of incorporation to become the Sacramento History Alliance, Inc., (“SHA”). In 2018, the City and SHA determined it would be prudent to execute a Third Amendment to extend the term of City Agreement No. 2012-0997 through June 30, 2022, for the remaining 4 years of the second 5-year term and assign all rights and obligations of the Agreement to SHA. In 2022, the City and SHA determined it would be prudent to execute a Fourth Amendment to extend the term of City Agreement No. 2012-0997 through June 30, 2023. In 2023, the City and SHA determined it would be prudent to execute a Fifth Amendment to extend the term of City Agreement No. 2012-0997 through June 30, 2024.
The City and SHA are in negotiations for a new agreement but do not expect to complete those negotiations before the Agreement expires, so the City and SHA desire to extend the term of City Agreement No. 2012-0997 through June 30, 2025.
In addition to extending the agreement by one year, this amendment adds a new section, Section 34, in which the City and SHA agree to collaboratively engage in a strategic planning process within the term of this Agreement. The purpose of the process is to develop a new strategic operating framework for the SHA that takes into consideration the strengths, capabilities, and assets of the Sacramento History Alliance and the Center for Sacramento History. The strategic plan shall be outlined in a work plan to be agreed upon in writing by SHA and the Director of the Convention and Cultural Services Department.
End
PolicyConsiderations
Policy Considerations: The proposed amendment supports the City’s 2040 General Plan Goal ERC 4.1 to provide a diversity of arts and cultural facilities and programs for people of all ages to improve knowledge of Sacramento’s history, enhance quality of life, and enrich community culture, and policies that encourage partnerships with organizations to support cultural educational activities and programming, children’s programming, and reinvestment in City facilities.
End
EconomicImpacts
Economic Impacts: Not Applicable.
End
EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): The report concerns administrative activities that will not have a significant effect on the environment and is exempt from the Environmental Quality Act (CEQA) review [CEQA Guidelines Sections 15061(b)(3); 15378(b)(2)].
End
Sustainability
Sustainability: Not Applicable.
End
Commission/CommitteeAction
Commission/Committee Action: Not Applicable.
End
RationaleforRecommendation
Rationale for Recommendation: The City and SHA extended City Agreement No. 2012-0997 for one year through June 30, 2024. All available extensions under the Agreement have been exhausted. With no remaining term extensions available, any extensions must be approved by City Council.
City Code section 3.68.110(F) provides City Council may determine that, in the best interest of the City, special circumstances make the use of the bid procedure inappropriate for the leasing of city owned property. Staff recommends that it is in the best interests of the City to approve the proposed amendment to City Agreement No. 2012-0997 for one additional year due to the long-standing and successful operation of the Sacramento History Museum by SHA.
End
FinancialConsiderations
Financial Considerations: Through City Agreement No. 2012-0997, the City provides $50,000 annually to SHA for support of activities with the Center for Sacramento History (City Archives) and with the option to provide additional funding annually in an amount not-to-exceed $100,000 for additional services as agreed upon with written approval by the City. This funding is included in the Fiscal Year (FY) 2024/25 Proposed Convention and Cultural Services Department Budget.
City Agreement No. 2012-0997 also provides that SHA may receive financial support, if available, as determined through the City’s annual budget process. Funding in the amount of $143,528 is available in the FY2024/25 Proposed Convention and Cultural Services Department Budget. In addition, SHA will receive $108,000 through a separate annual agreement executed with Sacramento County and the City. These funds are deposited in the Sacramento History Museum Budget (17001921) to be distributed by the City.
Sufficient funding is available in the proposed FY2024/25 Convention and Cultural Services Department Operating Budget, pending Council approval, to execute the Sixth Amendment to City Agreement 2012-0997 through June 30, 2025.
End
LocalBusinessEnterprise(LBE)
Local Business Enterprise (LBE): Not applicable.
End