Title
[Cooperative Agreement] Roadway Equipment Purchases [Published for 10-Day Review 01/29/2026]
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FileID
File ID: 2026-00429
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion: 1) approving the use of the Sourcewell cooperative purchase agreement with PB Loader Corporation (Agreement number 050625-PBL), for the purchase of roadway equipment as needed in an amount not to exceed $2,000,000; and 2) authorizing the City Manager or designee to execute the cooperative/piggybacking agreement.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Contract
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Description/Analysis
IssueDetail
Issue Detail: The Department of Public Works, Fleet Management Division is responsible for purchasing all fleet assets for City departments. To expedite purchasing and minimize cost overruns, the Fleet Management Division seeks to open contracts with vendors of standardized City fleet assets, allowing the procurement of vehicles critical to supporting mission-essential functions across City departments.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56.090 and 4.04.020. The recommendations in this report are also in accordance with Sacramento City Code Section 3.56.240 which provides for the use of cooperative purchase agreements as an exception to the requirement for competitive bidding.
Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7 Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least 10 days prior to City Council action. This item was published for 10-day review on January 29,2026, in compliance with the City Code.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act Guidelines: No environmental review is necessary because the recommendations in this report involve the purchase of equipment and is not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
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Sustainability
Sustainability: The recommended purchases are consistent with the updated Fleet Sustainability Policy adopted by City Council on December 12, 2017 (Resolution No. 2017-0478) and California Air Resource Board (CARB) regulations. Purchases of zero emission models will be purchased as made available from the vendors and if they comply with operational needs.
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Commission/CommitteeAction
Commission/Committee Action: None.
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RationalforRecommendation
Rationale for Recommendation: After reviewing the available purchase options, the Fleet Management Division has determined that the Sourcewell cooperative purchase agreement with PB Loader Corporation represents the most advantageous purchasing strategy. The contract was competitively bid nationally, and Sourcewell receives greater discounts from the manufacturer due to a higher purchase volume than the City would receive if issuing its own bid.
In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers operating costs through volume buying. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protest, and administration of the contract.
The City has used both regional and national cooperative purchase agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.
Staff is requesting that Council vest the City Manager or designee with the power to effectuate the purchase identified.
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FinancialConsiderations
Financial Considerations: The recommended purchase, in a total amount not to exceed $2,000,000 will be made from the Department of Public Works Fiscal Year (FY) 2025/26 operating budget (Fleet Fund, Fund 6501) and will be charged to the using Department upon purchase. Sufficient funding exists in the Department’s FY2025/26 operating budget to support the recommended purchase.
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LocalBusinessEnterprise(LBE)
Local Business Enterprise (LBE): PB Loader is not an LBE. The minimum LBE participation requirement is waived for the City’s use of cooperative purchase agreements that have been competitively bid, evaluated, and awarded by other governmental agencies that may or may not have similar LBE programs.
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