Title
[Contract] Audio Visual Services [Published for 10-Day Review 06/11/2026]
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FileID
File ID: 2026-01086
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Location
Location: Citywide
Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute nonprofessional service agreements with: 1) AV SPL, LLC for audio-visual (AV) services for an amount not-to-exceed $300,000, with five one-year automatic renewal, for a total contract amount of 1,500,000; and 2) FORT? for AV services for an amount not-to-exceed $300,000, with five one-year automatic renewal terms, for a total contract amount of $1,500,000.
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Contact
Contact: Manuel Martinez, IT Manager, (916) 808-8785, mmartinez@cityofsacramento.org; Darin Arcolino, CIO, (916) 808-0403, darcolino@cityofsacramento.org; Cassy Vaioleti, Program Specialist, (916) 808-8047, cvaioleti@cityofsacramento.org; Department of Information Technology
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-AVI SPL Agreement
3-FORT? Agreement
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Description/Analysis
IssueDetail
Issue Detail: The City's AV infrastructure is outdated and lacks uniformity, particularly in critical locations such as council chambers and conference rooms, where dependable systems are essential for legislative functions and remote participation. The Department of Information Technology oversees AV systems across various meeting environments. However, limited staff and expertise hinder the City's ability to meet increasing demands for hybrid meetings, modernization, emergency repairs, or routine maintenance. Numerous spaces require specialized installation and programming beyond the capabilities of in-house staff. Engaging qualified AV contractors is crucial for timely technical support and sustaining operational reliability and transparency. Engaging qualified AV contractors is crucial for timely technical support and sustaining operational reliability and transparency.
The City issued a Request for...
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