Title
[Contract Amendment] Hinderliter, De Llamas & Associates Business Operations Tax Software
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FileID
File ID: 2026-01223
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute Contract Amendment 2 to City Agreement PRC001329 with Hinderliter, De Llamas & Associates to provide an extension for use of their PRIME local tax software solution through April 30, 2027, for an amount not to exceed $45,000, bringing the agreement's total not-to-exceed amount to $276,000.
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Contact
Contact: Bryan Howard, Finance Manager, (916) 808-4847, bdhoward@cityofsacramento.org; Peter Coletto, Director, (916) 808-5416, pcoletto@cityofsacramento.org; Department of Finance
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Contract PRC001329 (2021): Business Operations Tax Software Professional Services Agreement
3-Contract PRC001329 Amendment 1
4-Contract PRC001329 Amendment 2 DRAFT
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Description/Analysis
IssueDetail
Issue Detail: In March 2021, the City of Sacramento (City) entered into contract PRC001329 (Attachment 2) with Hinderliter, De Llamas & Associates (HdL) to utilize their PRIME local tax software solution for administration, collection, and compliance of the City's Business Operations Tax (BOT). The initial terms of the contract included an original not-to-exceed amount of $156,000 and was intended to run through April 30, 2027. The initial contract did not require Council approval as Sacramento City Code (SCC) 3.56.080 authorizes the City Manager to execute a contract for less than $250,000.
In May 2024, the City processed Contract Amendment 1 (Attachment 3) to increase the not-to-exceed amount by $75,000, from $156,000 to $231,000, to cover costs associated with additional user licenses, costs for HdL customized work on new application program interface, or API, required to ensure adequate integration with the Ci...
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