Title
[Contract Supplement] Fleet Vehicle Purchases [Published for 10-Day Review 04/24/2026]
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FileID
File ID: 2026-00864
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute Supplement No. 6 to Contract No. 2023-0564 with Elk Grove Ford for the purchase of fleet Ford light-duty vehicles, increasing the amount of the contract by $3,000,000 for a revised total contract not-to-exceed amount of $10,000,000 and extending the contract term to May 15, 2028.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Supplement Contract No. 6
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Description/Analysis
IssueDetail
Issue Detail: The Department of Public Works, Fleet Management Division, procures vehicles to meet annual replacement schedules and to fulfill new unit requests approved through the City's budget process. When fleet units reach the end of their useful life, they are identified and budgeted for replacement with department and City Council approval. While we continue to proactively evaluate fleet needs and ensure operational readiness, no funding has been identified and no unit replacements are being initiated at this time.
To streamline operations and reduce maintenance downtime, the Fleet Management Division has standardized the fleet with Ford products due to parts compatibility and ease of repair. On May 23, 2023, City Council suspended competitive bidding (Motion No. 2023-0127) because Elk Grove Ford was the only vendor with sufficient inventory to support timely replacement of end-of-life units. They continue to offer in-stock vehicles, enabling the City to replace aging units more quickly, reduce excessive maintenance costs, and avoid high-...
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