Title
[Supplemental Contract] On-Call Body Repair Services for Light-Duty Vehicles [Published for 10-Day Review 02/19/2026]
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FileID
File ID: 2026-00591
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute Supplemental Contract No. 4 to Contract No. 2023-1368 with BM Enterprises Inc. dba California Auto Body for vehicle body repair services for light duty vehicles in the City’s fleet, increasing the contract by $1,250,000 for a revised contract total not-to-exceed amount of $2,000,000.
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Contact
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, schatman@cityofsacramento.org; Alison Kerstetter, Fleet Manager, (916) 808-1163, akerstetter@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description / Analysis
2-Supplemental Contract No. 4
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Description/Analysis
IssueDetail
Issue Detail: The Department of Public Works, Fleet Management Division, is requesting Council approval for additional funding for light duty body repair services provided by BM Enterprises dba California Auto Body. As part of Fleet’s services to Departments, body damage is repaired through a third-party vendor. On June 13, 2023, the City Council adopted Resolution 2023-0194 to suspend competitive bidding to use a Request for Proposal process (RFP) to procure on-call body repair services. On July 11, 2023, Fleet Management issued the RFP B24153311002 for On-Call Body Repair Services for Light Duty, Heavy Duty, and Fire Apparatus and Emergency Vehicles. Two responses were received: one from Kearney’s for all services, and one from Downtown Ford for Light Duty, Fire Apparatus and Emergency Vehicles. Fleet Management evaluated and ranked the proposals, awarding contracts to both vendors. However, the City’s requirement for on-call services requires more than two vendors and Downtown Ford was the only one to provide for light duty. Fleet Management followed the Nonprofessional Service Procurement Policy Section 2.2 (2)(ii) for competitive negotiations. California Auto Body and Acme Collision Center LLC were able to provide pricing for light duty equipment and were awarded contracts. An increase in the total not-to-exceed amount is needed to continue services with California Auto Body as work has exceeded initial expectations. Over the past year, the City’s demand for auto-body repair services has grown significantly, requiring an adjustment to the contract spending limits to maintain uninterrupted service. This increase will ensure we address both immediate repair needs and anticipated requirements for the remainder of the contract term, October 9, 2028. By raising the contract amount, we can continue providing reliable repair services to meet current and projected demands.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with City Code
Chapter 3.56, which requires that the City Council approve any activities of $250,000 or more and Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7 Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least 10 days prior to City Council action. This item was published for 10-day review on February 19, 2026, in compliance with the City Code.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of vehicle services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
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Sustainability
Sustainability: Not applicable.
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Commission/Committee Action
Commission/Committee Action: None.
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RationaleforRecommendation
Rationale for Recommendation: BM Enterprises dba California Auto Body has been able to provide timely turnaround of vehicles and lowered their labor rate upon finding out the City was in a budget deficit. While the City has no preference of rotation amongst the two vendors for light duty body work, the efficiency of BM Enterprises dba California Auto Body allows more work to flow through, which requires additional funding on their contract.
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FinancialConsiderations
Financial Considerations: Sufficient funding exists in the Department of Public Works, Fleet Management Division, Fiscal Year (FY) 2025/26 Approved Operating Budget (Fleet Fund, Fund 6501) to purchase light duty vehicle body repairs through June 30, 2026. Purchases made after June 30, 2026, are subject to funding availability in the adopted budget of the applicable fiscal year.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): BM Enterprises dba California Auto Body is a LBE.
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