Title
[Contract] Homeless Housing Assistance and Prevention Round 5 (HHAP-5) Grant Funds Transfer to Sacramento Steps Forward for Homeless Management Information System (HMIS)
End
FileID
File ID: 2026-00643
End
Location
Location: Citywide
End
Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute a contract with Sacramento Steps Forward for the transfer and management of Homeless Housing Assistance Prevention Program Rounds 5 (HHAP-5) Grant Funds in the amount of $270,532 to support the operations of the Homeless Management Information System (HMIS).
End
Contact
Contact: Brian Pedro, Director, (916) 808-7816, bpedro1@cityofsacramento.org; Rodolfo Davidson, Program Manager, (916) 808-3703, rdavidson@cityofsacramento.org; Department of Community Response
End
Attachments
Attachments:
1-Description/Analysis
2-Sacramento Steps Forward HHAP-5 Funds Contract
End
Description/Analysis
IssueDetail
Issue Detail: Homelessness is an issue that impacts communities without regard to geographic or political boundaries and for which there is no single answer or approach. Shelters play a significant role in addressing homelessness, and as such, it is necessary to create a systemic approach to addressing homelessness that includes low-to-no barrier crisis shelters. The City of Sacramento recognizes the important role that such shelters play in helping move people out of homelessness and into permanent housing.
On October 15, 2024, City Council adopted Resolution No. 2024-0302, which authorized the City Manager to accept the state allocation of $27,053,240 in grant funds, to sign the California Department of Housing and Community Development’s (“HCD”) “Standard Agreement” for the receipt of HHAP-5 funding, and to establish the HHAP-5 Grant Project (G02000990). The City’s funding plan submitted with its HHAP-5application included 1% of the proposed budget ($270,532) to support the operations for the Homeless Management Information System (HMIS). HMIS is a secure shared information database that allows service providers to track housing needs, service usage, and outcomes. Sacramento Steps Forward (SSF) is the lead agency for HMIS for the City and County of Sacramento and operates the database for the Sacramento Continuum of Care (CoC). The eligible uses of the $270,532 in HMIS support include licenses, training, system operating costs, and costs associated with carrying out related activities.
The City has collaborated with SSF to utilize the combined City and CoC allocations of HHAP-1, HHAP-2, HHAP-3, HHAP-4, and HHAP-5 funding for various homelessness programs. City staff recommend executing a contract in the amount of $270,532 HHAP-5 funds to transfer to SSF to support the operations of HMIS on behalf of the City. This agreement is subject to City Council approval as it is in an amount that exceeds the City Manager’s authority.
End
PolicyConsiderations
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement for non-professional services that is for $250,000 or more requires City Council approval.
End
EconomicImpacts
Economic Impacts: None.
End
EnvironmentalConsiderations
Environmental Considerations: This report concerns administrative activities and government fiscal activities that do not constitute a "project" and is not subject to the provisions of California Environmental Quality Act (CEQA) (CEQA Section 15378(b)(2)).
.End
Sustainability
Sustainability: Not applicable.
End
Commission/Committee Action
Commission/Committee Action: Not applicable.
End
RationaleforRecommendation
Rationale for Recommendation: Not applicable.
End
FinancialConsiderations
Financial Considerations: Sufficient funding is available in the HHAP-5 Project (G02000990) to execute the Homeless Housing Assistance Prevention Program Round 5 (HHAP-5) Funds Transfer Memorandum of Understanding with Sacramento Steps Forward to transfer an amount not-to-exceed $270,532 (Operating Grants, Fund 2702).
End
LocalBusinessEnterprise
Local Business Enterprise (LBE): Sacramento Steps Forward is an LBE in the city of Sacramento.
End