Title:
Title
Change Order: Memorial Auditorium Improvement Project (M17100100)
End
FileID
File ID: 2018-01706
Location
Location: 1515 J Street, District 4
Recommendation:
Recommendation
Adopt a Resolution: 1) authorizing the City Manager or designee to execute Change Order No. 4 (City Agreement No. 2017-0677-6) in an amount not to exceed $401,130 with Kitchell CEM, Inc., for a new total not-to-exceed amount of $11,510,791; 2) resetting the City Manager's authority to issue change orders for City Agreement No. 2017-0677; and 3) authorizing the City Manager or designee to increase the expenditure budget in the Convention Center Complex Renovation Project (M17100100) in the amount of $401,130 with transfers of $184,853 from the Community Center Fund (Fund 6010) available fund balance and $216,277 (Community Center Fund, Fund 6010) from the Memorial Auditorium Improvement Project (M17101000).
Contact: Sabrina Tefft, Project Manager, (916) 808-3789, Ofelia Avalos, Senior Engineer, (916) 808-5054; Office of the City Manager
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Change Order No. 4 to Agreement No. 2017-0677
Description/Analysis
Issue Detail: Improvements to the Memorial Auditorium are needed to relocate Community Center Theater events to the Memorial Auditorium while the Theater is under construction.
On January 24, 2017, City Council approved an agreement with Kitchell CEM, Inc. to provide design-assist and pre-construction services for the improvements to Memorial Auditorium in the amount of $177,804 with an option for a Guaranteed Maximum Price (GMP). On May 29, 2017 City Council approved the GMP and authorized Kitchell CEM, Inc. to proceed with construction through an amendment to Kitchell’s contract in the amount of $10,739,169 (Agreement No. 2017-0677-2) for the construction of the Memorial Auditorium upgrades and changed the contract from design-assist to a construction contract to initiate construction work.
On November 8, 2018 the Change Order Authority was increased to the revised project basis for Construction of $10,739,169 and Change Order No.2 (Agreement No. 2017-0677-4) was approved in the amount of $35,852 with Kitchell CEM, Inc.
Change Order No. 3 (Agreement No. 2017-0677-5) in the amount of $99,120 with Kitchell CEM, Inc. compensated the contractor for removing the upper mezzanine wooden seats and transporting them to the shop for refurbishment, adding unistruts to banner boxes, adding the needed furring strips and vinyl above the new acoustical ceiling due to an unforeseen condition, and other minor items.
Change Order No. 4 (Agreement No. 2017-0677-6) in the amount of $401,130 with Kitchell CEM, Inc. will compensate the contractor for refurbishing more than 1,100 upper mezzanine wood seats and for procuring and installing a modern HVAC controls system. These items were not part of the original contract. After thoroughly assessing the condition of the historic seats, it was determined that refurbishment was necessary to best serve the public. The HVAC can now be procured because the design for the Convention Center and Community Theater are complete and all three buildings will be interconnected, compatible and will operate at the same level.
Policy Considerations: The improvements to the Memorial Auditorium support the following goals and policies of the City’s General Plan:
• ERC 4.1.3 The City shall enhance the quality of existing City-owned arts and cultural resources and facilities through reinvestment, communications and marketing.
• HCR 2.1.9 City-Owned Resources. The City shall maintain all City-owned historic and cultural resources in a manner that is consistent with the U.S. Secretary of the Interior’s Standards for the Treatment of Historic Properties.
Economic Impacts: Not applicable.
Environmental Considerations: The Memorial Auditorium improvement project is exempt from the California Environmental Quality Act (CEQA) under the following CEQA Guidelines sections: Section 15301 which exempts projects involving the repair, maintenance, and minor alteration of an existing facility, and involves negligible or no expansion of use; and Section 15302 which exempts projects involving reconstruction of existing structures and facilities, where the reconstruction will be located on the same site as the existing structure and will have substantially the same purpose and capacity.
Sustainability: The improvements, to the extent feasible, will be designed to reduce the carbon footprint contribution, therefore helping meet the City of Sacramento’s sustainability goal.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Approval of Change Order No. 4 (Agreement No. 2017-0677-6) is necessary to move forward with construction completion.
Financial Considerations: There will be sufficient funding for Change Order No. 4 (Agreement No. 2017-0677-6) in an amount not to exceed $401,130 with Kitchell CEM, Inc. with the required transfers to the Convention Center Complex Renovation Project (M17100100) from the following sources:
|
Description |
Fund |
Amount ($) |
|
Available Fund Balance |
6010 |
184,853 |
|
Memorial Auditorium Improvements (M17101000) |
6010 |
216,277 |
|
Total |
|
401,130 |
Sufficient funding is available to support these recommended transfers.
Local Business Enterprise (LBE): Kitchell CEM, Inc. is a local business enterprise.