Title:
Title
Agreement: Card Key Services (Hirsch Security Services) with Access Systems Inc.
End
FileID
File ID: 2019-01703
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or City Manager’s designee to execute an On-Call Maintenance Agreement with Access Systems, Inc. for the purchase of card key services in an amount not to exceed $360,000.
Contact: Lisa Deklinski, Project Manager, (916) 808-1309; Stacy Larkin, Program Analyst, (916) 808-6356; William Busath, Director of Utilities (916) 808-1434; Department of Utilities
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Department of Utilities (DOU) has an ongoing need for On-Call Maintenance for Card Key Services (Hirsch Security Services).
Policy Considerations: City Council approval is required for service agreements of $100,000 or more per City Code 3.64.020.
Economic Impacts: None
Environmental Considerations: The activities associated with the proposed action are exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301. The action involves the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.
Sustainability: Not Applicable
Commission/Committee Action: Not Applicable
Rationale for Recommendation: On March 16, 2018, the Department of Public Works advertised a Request for Proposal (RFP) for On-Call (Various) Trades Opportunity. This solicitation resulted in 69 on-call contract awards. Through the approval process, other City departments were authorized to use the On-Call Master Contractor Services List for competitive bidding purposes, provided that each department obtains appropriate approvals and executes its own agreements and purchase orders.
DOU staff recommends Council approval to enter into its own agreement with Access Systems, Inc. for a three-year term for a total not to exceed $360,000.
Financial Considerations: The proposed agreement is for an amount not-to-exceed $360,000 with a three-year term. There are sufficient funds available in the Security & Emergency Prep Project (Z14140100) to fund the first year of this agreement, Fiscal Year 2019/20, in the amount of $120,000. Funding of this agreement in future fiscal years will be subject to availability of sufficient funds in the budget adopted for the applicable fiscal year.
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): The minimum LBE participation requirement is waived as the City has suspended competitive bidding and utilized an alternate procurement method to select vendors.