Title
[Cooperative Purchase Agreements] Fiscal Year (FY) 2026/27 for Citywide Information Technology Related Goods and Services [Published for 10-Day Review 06/11/2026]
End
..FileID
File ID: 2026-01037
End
Location
Location: Citywide
End
Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to: 1) approve the use of competitively solicited cooperative purchasing agreements from the following organizations/agency: a) OMNIA Partners; b) National Association of State Procurement Officials (NASPO) ValuePoint; c) Sourcewell; d) State of California Department of General Services (DGS) Enterprise Technology Statewide Contract; e) State of California Department of General Services Contracts; f) Pennsylvania Education Purchasing Program (PEPPM); g) State of California - California Network and Telecommunications (CALNET) Next Generation Contracts; h) Texas Department of Information Resources; i) County of Ventura Cooperative Contracts; j) Orange County Regional Cooperative Agreement (RCA); k) County of Riverside Master Microsoft Enterprise License Agreement (MMEA); l) Sacramento County Cooperative Purchase Agreements; m) Washington/Oregon Cooperative Contracts; n) Houston-Galveston Area Council of Government Buy (HGACBuy); o) The Interlocal Purchasing System(TIPS); p) Midwestern Higher Education Compact (MHEC) Contracts; and q) Equalis Group; and 2) issue purchase orders for Information Technology (IT) related goods and services for the not-to-exceed amount specified under the cooperative purchase agreements or their authorized resellers listed in Attachment 2, for a total amount not-to-exceed $26,925,000 during FY 2026/27; and 3) replace the expiring contracts listed in Attachment 2 with an appropriate updated contract and include any addendum from the same cooperative organization, subject to legal review.
End
Contact
Contact: Darin Arcolino, Chief Information Officer, (916) 808-7998, darcolino@cityofsacramento.org; Ignacio Estevez, IT Manager, (916) 808-7349, iestevez@cityofsacramento.org; Cassy Vaioleti, Program Specialist, (916) 808-8047 cvaioleti@cityofsacramento.org; Department of Information Technology
End
Presenter
Presenter: None
End
Attachments
Attachments:
1-Description/Analysis
2-FY 2026/27 IT Cooperative Purchases
3-List of Cooperative Purchase Organizations
End
Description/Analysis
IssueDetail
Issue Detail: The City has ongoing needs to purchase information technology (IT) related goods and services. In May 2026, the IT Department conducted its annual review of all citywide IT-related purchases made in FY2025/26. Based on this annual review, staff have prepared an estimate of the anticipated purchases citywide of a variety of IT-related goods and services for FY2026/27. As part of this process, IT staff worked directly with each City department to identify, evaluate, and prioritize their technology needs for FY2026/27. Through this collaborative effort, departmental business requirements, operational priorities, equipment replacement needs, and technology initiatives were incorporated into the proposed citywide IT expenditure plan.
Based on this annual review and departmental outreach, staff prepared estimates of anticipated citywide purchases of various IT-related goods and services for FY2026/27. These purchases are necessary to ensure the continued delivery of programs and services citywide, including the procurement of IT equipment needed to support the City’s workforce and normal equipment replacement cycles.
Additionally, the purchases anticipated in this report will support the required computer hardware and software maintenance, and services for critical enterprise and business systems that directly support City business operations. Without this support, City systems would not have the support necessary to properly operate, and could also result in increasing vulnerability to security breaches and susceptibility to dangerous viruses and other malware that could quickly result in a total shutdown of most computer systems.
Staff recommends approval of the proposed competitively solicited cooperative purchasing agreements and authorization to issue purchase orders for the specified not-to-exceed amounts for FY2026/27 IT-related expenditures with the authorized resellers, as outlined in Attachment 2. Furthermore, staff requests authorization to substitute any agreement listed in Attachment 2 with an appropriate successor agreement from the same cooperative purchasing organization if necessary.
End
PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with City Code: 1) section 3.56.240, which authorizes the City Manager, where advantageous to the City, to utilize cooperative purchasing agreements approved by the City Council to purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City; 2) City’s Professional Services Policy section IV, 3, D. 6. allowing for the procurement of professional services through cooperative agreements; and 3) City’s Procurement of Goods Policy section IV,3, D.5. allowing for the purchase of goods through cooperative agreements.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on June 11, 2025, in compliance with the City Code.
End
EconomicImpacts
Economic Impacts: None.
End
EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of IT goods and services which are not considered to be a “project” as proscribed in California Environmental Quality Act Guidelines, (“CEQA”). (CEQA Guidelines section 15378(b)(2).)
End
Sustainability
Sustainability: Under Phase 1 of the City of Sacramento’s Climate Action Plan, all applicable “Green” technology initiatives will be considered prior to the purchase of IT equipment hardware and software.
End
Commission/Committee Action
Commission/Committee Action: Not applicable.
End
RationaleforRecommendation
Rationale for Recommendation: In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement approach increases pricing competitiveness and lowers operating costs through volume purchasing. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protest, and administration of the contract. It is often more cost-effective to eliminate the cost and time spent on these administrative processes and purchase items and services through a cooperative purchasing program. The City has used both regional and national cooperative purchasing agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments and the Procurement Services Division to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.
End
FinancialConsiderations
Financial Considerations: Purchases will be made from various departmental operating and Capital Improvement Program (CIP) budgets through the competitive/cooperative purchasing agreements listed in Attachment 2. Funding for the purchases has been included in the FY2026/27 Operating and CIP budgets.
End
LocalBusinessEnterprise
Local Business Enterprise (LBE): The City’s LBE program does not apply to cooperative purchasing agreements that result from another public agency’s competitive bid process.
End