Title
[Contract] Purchase of Allen Bradley and Rockwell Hardware, Software, Parts, Technical Support, Warranty Administration, and Training [Two-Thirds Vote Required] [Published for 10-Day Review 04/24/2026]
End
FileID
File ID: 2026-00700
End
Location
Location: Citywide
End
Recommendation
Recommendation: Pass a Motion by two-thirds vote per City Code Section 3.56.230(E) authorizing the City Manager or designee to: 1) suspend competitive bidding in the best interest of the City, for the purchase of Allen Bradley and Rockwell hardware, software, parts, technical support, warranty administration, and training; and 2) execute a Goods and Services Contract with Rexel USA, Inc. for the purchase of Allen Bradley and Rockwell hardware, software, parts, technical support, warranty administration, and training for a five-year term in an amount not-to-exceed $5,000,000.
End
Contact
Contact: Deanne Neighbours, Logistics Manager, (916) 808-3536, dneighbours@cityofsacramento.org; Charley Cunningham, Utilities Operation and Maintenance Manager, (916) 808-5518, ccunningham@cityofsacramento.org; Dalia Fadl, Director, (916) 808-3765, dfadl@cityofsacramento.org; Department of Utilities
End
Presenter
Presenter: None
End
Attachments
Attachments:
1-Description/Analysis
2-Contract
End
Description/Analysis
IssueDetail
Issue Detail: The Department of Utilities (DOU) has an ongoing need to purchase Allen Bradley and Rockwell hardware, software, parts, technical support, warranty administration, and training that are necessary to maintain, repair, and upgrade the City’s Reservoirs, Water and Wastewater Treatment Plants and the Water, and Sewer, infrastructure. DOU’s infrastructure is configured with Allen Bradley and Rockwell equipment. DOU has been installing Allen Bradley and Rockwell products for over 25 years, and they have proven to be extremely reliable. A majority of the existing equipment and components are obsolete and reaching end of life and/or need numerous repairs.
The purchase of Allen Bradley and Rockwell hardware, software, parts, technical support, warranty administration, and training will ensure continued system functionality of DOU’s drainage and wastewater treatment system.
End
PolicyConsiderations
Policy Considerations: City Council approval is required for agreements of $250,000 or more per City Code 3.56.090.
The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a two-thirds vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action.
End
EconomicImpacts
Economic Impacts: None.
End
EnvironmentalConsiderations
Environmental Considerations: The Community Development Department, Environmental Services Manager has determined that the proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b). The activity is a continuing administrative or maintenance activity involving the purchase of supplies and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3). Future repair and maintenance activities at existing City facilities, that may utilize the purchased supplies, also would be exempt from CEQA review pursuant to CEQA Guidelines Section 15301.
End
Sustainability
Sustainability: The proposed contract is consistent with the 2040 General Plan’s goals and policies related to public facilities and safety, including providing reliable water, wastewater, and stormwater drainage service to the City of Sacramento: (PFS-3.1) The proper maintenance of wastewater treatment plants and drainage systems supports this goal.
End
Commission/Committee Action
Commission/Committee Action: Not applicable.
End
RationaleforRecommendation
Rationale for Recommendation: The Department of Utilities (DOU) has an ongoing need to purchase Allen Bradley and Rockwell hardware, software, parts, technical support, warranty administration, and training which are necessary to maintain, repair and upgrade the infrastructure of the City’s water, sewer, and drainage system functionality and flood protection. To improve efficiency, the department has standardized equipment whenever there is a benefit in doing so. This allows for standardization of maintenance procedures and training, as well as reduced parts costs and inventory of spare parts on-hand.
City Code Section 3.56.230 allows the City Council to suspend competitive bidding when the City Council determines that it is in the best interest of the City to do so.
Suspension of competitive bidding is in the City’s best interest because Rexel USA, Inc. is the only authorized distributor of Allen Bradley and Rockwell hardware, software,
parts, technical support, warranty administration, and training which are required to repair and maintain DOUs existing equipment.
End
FinancialConsiderations
Financial Considerations: Funding for the first year of this agreement of approximately $500,000 has been included in the Fiscal Year 2025/26 DOU Budget. Funding for future fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal year in an amount not to exceed $5,000,000 over the five-year term. Purchase orders encumbering funds under this agreement will not be created until needs and funding are identified in the applicable budget (operating, capital, multi-operating, or grants).
There are no general funds allocated or planned for this agreement.
End
LocalBusinessEnterprise
Local Business Enterprise (LBE): Rexel USA, Inc is an LBE. The minimum LBE participation requirement is waived as the City has suspended competitive bidding and utilized an alternate procurement method to select a vendor.
End