Title
[Contract] On-Call Services Agreements for Pre-Selected Professional Services for Trash Implementation Plan Support [Published for 10-Day Review 06/11/2026]
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FileID
File ID: 2026-00970
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute Professional Services Agreements with CWE, Rick Engineering, Schaaf & Wheeler, and Wood Rodgers, Inc., to provide professional services and support to meet the State Water Board 100% Full Capture System Equivalency requirement by 2030 for the Drainage Trash Capture Program (W14230100, Fund 6021 and Fund 6211), for an amount not-to-exceed $4,000,000.
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Contact
Contact: Bryan Mahoney, Project Manager, (916) 808-1914, bmahoney@cityofsacramento.org; Sherill Huun, Engineering & Water Resources Division Manager, (916) 808-1455, shuun@cityofsacramento.org; Dalia Fadl, Director, (916) 808-3765, dfadl@cityofsacramento.org; Department of Utilities
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Agreement with CWE
3-Agreement with Rick Engineering
4-Agreement with Schaaf & Wheeler
5-Agreement with Wood Rodgers, Inc.
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Description/Analysis
IssueDetail
Issue Detail: Staff recommend Council approve on-call service agreements with CWE, Rick Engineering, Schaaf & Wheeler, and Wood Rodgers, for professional design and engineering services to support the City’s Trash Implementation Plan. These on-call service agreements are for pre-selected services to support the City’s regulatory requirement to meet 100% Full Capture System Equivalency by 2030 to effectively prohibit the discharge of trash to waterways.
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PolicyConsiderations
Policy Considerations: City Council approval is required for contracts of $250,000 or more per City Code 3.56.090.
Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7 Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least 10 days prior to City Council action. This item was published for 10-day review on June 11, 2026, in compliance with the City Code.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations: This report concerns administrative activities that will not have a significant effect on the environment and does not constitute a “project” as defined by CEQA [CEQA Guidelines Sections 15378(b)(2 and 5)] and is therefore, not subject to CEQA [CEQA Guidelines Section 15060(c)(3)].
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Sustainability
Sustainability: The proposed project is consistent with the 2040 General Plan by supporting the policy ERC-1 for responsible management of water resources that preserves and enhances water quality and availability by protecting surface water from contamination, as required by federal and State regulations (Goal ERC-1.3).
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: On February 2, 2026, a Request for Qualifications (RFQ) (Q#26141331003) was advertised and issued on PlanetBids for On-call Services Agreements for Pre-Selected Professional Services for Trash Implementation Plan Support. On the due date of February 26, 2026, five consultants submitted Statements of Qualifications (SOQs) related to the following five categories: 1.) Hydraulic Modeling for FCS Devices, 2.) Civil Engineering Design Services 3.) Environmental Study and Environmental Planning, 4.) Institutional Control Measures Support and 5.) Ordinance Development and Outreach.
Staff reviewed the SOQs and based on their knowledge, expertise, and experience. All the SOQs met the minimum qualifications. Therefore all the consultants were selected to provide the requested services related to the categories for which they submitted SOQs as presented in the table below.
|
Consultant |
Service Categories |
|
CWE |
1.) Hydraulic Modeling, 2.) Civil Engineering Design Services, 4.) Institutional Control Support |
|
Rick Engineering |
1.) Hydraulic Modeling, 2.) Civil Engineering Design Services |
|
Schaaf & Wheeler |
1.) Hydraulic Modeling, 2.) Civil Engineering Design Services |
|
Wood Rodgers |
1.) Hydraulic Modeling, 2.) Civil Engineering Design Services, 3.) Environmental Study and Environmental Planning |
|
Larry Walker Associates* |
4.) Institutional Control Measures Support |
*The proposed budget for Larry Walker Associates did not exceed $250,000, so the Larry Walker Associates contract is not included in this motion.
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FinancialConsiderations
Financial Considerations: Each of the proposed agreements has a maximum of five-year term for a total amount not-to-exceed $1,000,000, and will comprise an on-call service agreement with task orders issued. The following schedule for encumbering the project is anticipated to be distributed among the four contracts based upon the type of project and the qualifications of the vendor:
|
Fiscal Year |
Encumbrance |
|
FY26 |
$500,000 |
|
FY27 |
$1,200,000 |
|
FY28 |
$1,200,000 |
|
FY29 |
$1,100,000 |
|
Total |
$4,000,000 |
Sufficient funds of $500,000 are available in the Drainage Trash Capture Program, (W14230100, Fund 6021 and Fund 6211) for the first one-year term. Individual task orders will be issued based on project need and budget availability.
There are no General Funds allocated or planned for this project.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Wood Rodgers, Inc. is an LBE.
CWE is not an LBE but has partnered with two LBEs: MRPE and Terracon Consultants, Inc., for this contract to meet the minimum LBE participation requirement. MRPE will provide hydraulic modeling services. Terracon Consultants, Inc. will provide geotechnical services.
Rick Engineering is not a LBE, but has partnered with three LBEs: AirX, CTE CAL, and Morrow Surveying, Inc., for this contract to meet the minimum LBE participation requirement. AirX will provide utility locating services. CTE CAL will provide geotechnical services. Morrow Surveying, Inc. will provide surveying services.
Schaaf & Wheeler is not an LBE but has partnered with two LBEs: Kier + Wright and BSK Associates, for this contract to meet the minimum LBE participation requirement. BSK Associates will provide geotechnical design services. Kier + Wright will provide land surveying services.
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Background
Background: The State Water Resource Control Board adopted statewide Trash Provisions to address the impacts of trash on the beneficial uses of surface waters. As a result, the Central Valley Regional Water Quality Control Board issued Water Code Section 13383 Order to implement the Trash Provisions. The Trash Provisions required the City of Sacramento (City) as a Phase 1 Municipal Separate Storm Sewer System (MS4) permittee to select a method of compliance to the prohibition of discharge of trash from Priority Land Uses (PLUs) into waterways.
The City prepared a Track 2 Trash Implementation Plan to meet the requirements of the Order, which was submitted in November 2018 to the Central Valley Water Board. Per the Trash Provisions, the City must achieve Full Capture System Equivalency by 2030. The City has elected to install State-certified Full Capture Systems that capture trash down to 5 millimeters in size for 1-hour, 1-year storm events in areas where it was feasible for installation and maintenance and within drainage areas with the high trash loads identified through the baseline trash surveys. In addition to FCS installations, the Trash Implementation Plan specifies that Full Capture System Equivalency can be met through institutional controls such as targeted clean-ups and street sweeping with established methodology for documenting credits.
The City will issue task orders on an as-needed basis to qualified consultants based on project needs to meet the Trash Provisions. As projects are identified, task order scope of work will be finalized, and task orders will be assigned on the basis of the most qualified consultant for the scope of work. Work under task orders will be issued based on a review of proposals and/or qualifications at the time the task order is requested by the City’s Contract Manager. Examples of projects include but are not limited to feasibility studies, technical reports, and design of Full Capture Systems.
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