Title
[Contract] Labor Compliance Prevailing Wage Monitoring Software for City Departments/Divisions (15001111)
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FileID
File ID: 2026-01073
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion authorizing the City Manager or designee to execute a Software Subscription Agreement with LCPtracker for a not-to-exceed amount of $273,519, for a five-year term.
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Contact
Contact: Raquel Gonzalez, Contracts & Compliance Specialist, (916) 808-1074, ragonzalez@cityofsacramento.org; Jose Ledesma, Program Specialist, (916) 808-8195, jledesma@cityofsacramento.org; Ofelia Avalos, Engineering Services Manager, (916) 808-5054, oavalos@cityofsacramento.org; Department of Public Works
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Attachment A - LCPtracker Software Subscription Agreement
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Description/Analysis
IssueDetail
Issue Detail: LCPtracker has been utilized by multiple City departments for several years. The platform provides web-based software that supports certified payroll reporting, construction site management, workforce reporting, and other compliance functions for City construction projects and agreements involving prevailing wage requirements.
In addition to these services, LCPtracker serves as the central repository for the City’s labor compliance documentation, including certified payroll records-for both active and completed projects. These records are routinely accessed for internal reviews as well as federal agency audits.
LCPtracker is also integrated with the Department of Industrial Relations (DIR), enabling contractors to more easily submit their certified payrolls directly to the State, thereby streamlining compliance and reporting processes for all construction contracts citywide.
The existing agreement with LCPtracker expires at the end of the current fiscal year. Approval of the new agreement is needed to maintain continuity of services.
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PolicyConsiderations
Policy Considerations: The recommendations in this report are in accordance with the goals, objectives, initiatives and operating principles of the Public Works Department and the City’s Administrative Policies for procurements.
The agreement will help ensure that the City meets regulatory requirements for Labor Compliance and Prevailing Wage requirements mandated by City Code section 3.60.040, the Department of Industrial Relations (DIR), the Department of Labor (DOL), and State of California Department of Transportation (Caltrans) policies and procedures relating to City prevailing wage projects.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations:
California Environmental Quality Act (CEQA): The recommended action is not a “project” that is subject to the California Environmental Quality Action (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and involve continuing administrative or maintenance activities. (CEQA Guidelines section 15378(a), (b)(2), and (b)(5).)
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Sustainability
Sustainability: Under Phase 1 of the City of Sacramento’s Climate Action Plan, all applicable “Green” technology initiatives will be considered prior to the purchase of IT equipment hardware and software.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: This vendor has met the City’s policy requirements for contracting and are providing licenses and ongoing support services for City software and hardware systems to support on-going technology services through agreements that were previously approved by the City Council or through the City’s regular procurement process. The license and support service agreement identified in Attachment A provide the required support for several of the City’s departments and divisions for the next five years. To increase efficiency, the Public Works Department has determined that it is in the City’s best interest to present this request for spending authority in an annual agreement rather than multiple, project requests throughout the year.
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FinancialConsiderations
Financial Considerations: The Agreement amount was evaluated using standard procurement principles to ensure it aligned with market expectations and provided value to the organization. Annual invoices are based on individual databases and are charged to those Departments/Divisions that use the service for their construction contracts. There is sufficient funding in the FY27 operational budget for the impacted departments. Funding in future years will rely upon budget adoption.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): Not applicable.
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