Title
[Contract Supplement] Coordinated Access System with Sacramento Steps Forward [Two-Thirds Vote Required]
End
FileID
File ID: 2026-00872
End
Location
Location: Citywide
End
Recommendation
Recommendation: Pass a Motion by two-thirds vote: 1) waiving the requirement for 10-day posting of agreements over $1 million under City Code section 4.04.020(C) and Council Rules of Procedure Chapter 7, Section E.2.d; and 2) authorizing the City Manager or designee to execute Supplement Agreement No.1 to City Agreement No. 2025-0773 with Sacramento Steps Forward for an amount not-to-exceed $600,000, for a total not-to-exceed amount of $1,200,000.
End
Contact
Contact: Brian Pedro, Director, (916) 808-7816, bpedro1@cityofsacramento.org; Rodolfo Davidson, Program Manager, (916) 808-3703, rdavidson@cityofsacramento.org; Department of Community Response
End
Attachments
Attachments:
1-Description/Analysis
2-Sacramento Steps Forward Coordinated Access Supplement
End
Description/Analysis
IssueDetail
Issue Detail: The Coordinated Access System (CAS) -- a collaborative effort between Sacramento Steps Forward (SSF), 2-1-1, the City of Sacramento, and the County of Sacramento -- was launched in December 2022 to provide a centralized location where people experiencing homelessness, or at risk of experiencing homelessness, can connect with shelter programs and services.
The CAS works to create a more accessible, efficient, and person-centered system for people seeking support. In addition to the ability to connect households experiencing homelessness to emergency services, the system also helps to divert households away from homelessness through problem solving and prevention options, whenever possible.
The CAS has played a significant role in the region’s ongoing response to homelessness. According to the 2026 Sacramento Point-in-Time (PIT) Count report, the County of Sacramento had an estimated homeless population of 7,458 people. While the total number of individuals experiencing homelessness increased by 843 people (13%) from the 2024 PIT Count, the data also showed that 582 more people were sheltered in 2026 than in 2024, a 20% increase. In addition, the 2026 PIT Count showed a 19% reduction in the number of individuals experiencing unsheltered homelessness within the City of Sacramento from 2024.
People access CAS primarily by calling the 2-1-1 referral line. In 2025, 2-1-1 facilitated 73,125 connections to community resources, prevented 223 households from entering homelessness, enrolled 3,264 individuals in shelter programs and assisted with providing 1,300 exits to permanent housing, according to SSF. These outcomes illustrate the scale and impact of CAS.
SSF manages and oversees the CAS in partnership with the City, County and 2-1-1. On November 1, 2022, the City Council passed motion No. 2022-0343 authorizing agreement No. 2022-0818 with SSF for an amount not-to-exceed $1 million from July 1, 2022, through June 30, 2023, to support operations of the CAS. City Council approved two one-year $1 million extensions through June 30, 2025.
On July 29, 2025, the City Council passed motion No. 2025-0246 authorizing agreement No. 2025-0773 with SSF for an amount not-to-exceed $600,000 from July 1, 2025, through June 30, 2026, for the CAS.
City staff recommend entering into supplemental agreement with SSF from July 1, 2026, through June 30, 2027, to support the ongoing needs of the CAS.
End
PolicyConsiderations
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement that is for $250,000 or more requires City Council approval.
The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a two-thirds vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least 10 days prior to City Council action. The recommendation is to waive this requirement.
End
EconomicImpacts
Economic Impacts: Not applicable.
End
EnvironmentalConsiderations
Environmental Considerations: Pursuant to Government Code section 8698.4(a)(4), the California Environmental Quality Act does not apply these contracts. Additionally, this report concerns activities that do not have the potential for causing a significant effect on the environment and would be exempt from the CEQA (CEQA Guidelines section 15061(b)(3)).
End
Sustainability
Sustainability: Not applicable.
End
Commission/Committee Action
Commission/Committee Action: Not applicable.
End
RationaleforRecommendation
Rationale for Recommendation: Not applicable.
End
FinancialConsiderations
Financial Considerations: The supplemental agreement with Sacramento Steps Forward to support the Coordinated Access System will be funded by the HHAP-5 Grant Project (G02000990) for $400,000 and by the Community Response MYOP (I23000100) for $200,000. Sufficient funding is available in the HHAP-5 Grant Project (G02000990) (Operating Grants, Fund 2702) and in the Community Response MYOP (I23000100) (Measure U, Fund 2401) in the Community Response MYOP (I23000100) to execute the supplemental agreement for an amount not- to- exceed $600,000, for a total not-to-exceed amount of $1,200,000.
End
LocalBusinessEnterprise
Local Business Enterprise (LBE): Sacramento Steps Forward serves as the lead agency for Sacramento’s Continuum of Care and oversees the Coordinated Access System.
End