Title
[Contract Supplement] Sacramento Stormwater Quality Partnership Outreach
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FileID
File ID: 2026-00707
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Location
Location: Citywide
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Recommendation
Recommendation: Pass a Motion: 1) authorizing the City Manager or designee to execute Supplemental Contract No. 1 to City Contract No. 2025-0876 with S. Groner Associates, Inc., to extend the contract to June 30, 2030 and increase the contract amount by $675,072, bringing the agreement’s total not-to-exceed amount to $825,072 to continue providing stormwater pollution prevention public outreach services for Fiscal Year (FY) 2026/27 through FY2029/30; and 2) resetting the City Manager’s or designee’s authority to issue supplements for the agreement.
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Contact
Contact: Emma Burke, Project Manager, (916) 808-7157, eburke@cityofsacramento.org; Sherill Huun, Division Manager, (916) 808-1455, shuun@cityofsacramento.org; Dalia Fadl, Director, (916) 808-3765, dfadl@cityofsacramento.org; Department of Utilities
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Presenter
Presenter: None
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Attachments
Attachments:
1-Description/Analysis
2-Contract Supplement
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Description/Analysis
IssueDetail
Issue Detail: Staff recommends the City Council approve the supplemental agreement with S. Groner and Associates to provide stormwater pollution prevention outreach services through FY2029/30. In accordance with the Central Valley Regional Water Quality Control Board Regional Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit, the City and its partners in the Sacramento Stormwater Quality Partnership (SSQP) that is comprised of the County of Sacramento and the cities of Sacramento, Citrus Heights, Elk Grove, Folsom, Galt, and Rancho Cordova are required to conduct public outreach to educate the public about the harmful effects of stormwater pollution. This contract is held by the City of Sacramento, but cost-shared with the Partnership agencies listed above to collectively meet the Permit requirement. Public outreach for SSQP will consist of paid media campaigns to educate the public about priority stormwater pollutants, promote integrated pest management strategies, and model behaviors that positively impact our waters. In addition, this supplemental agreement includes conducting countywide surveys every other year that are intended to quantify the general public’s compliance with behaviors that help ensure clean stormwater and measure awareness and attitudes about stormwater pollution. This will help determine the effectiveness of paid media campaigns, the needs of residents as well as how different demographic groups interact with the outreach. These are required activities for the MS4 NPDES permit.
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PolicyConsiderations
Policy Considerations: City Council approval is required for contract supplements to agreements of $250,000 or more per City Code section 3.04.020.
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EconomicImpacts
Economic Impacts: None.
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EnvironmentalConsiderations
Environmental Considerations: The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378(b) (2 and 5). The activities described in this report including a Professional Services Agreement for S. Groner Associates services are continuing administrative activities that will not result in direct or indirect physical changes on the environment. This activity is not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).
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Sustainability
Sustainability: This project is also consistent with the 2040 General Plan Policy ERC-1.1 to promote environmental stewardship and pollution prevention activities with outreach, assistance, and incentives for residents and businesses.
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Commission/Committee Action
Commission/Committee Action: Not applicable.
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RationaleforRecommendation
Rationale for Recommendation: On March 18, 2025, a Request for Qualifications (RFP/Q)(#Q25141331003) was advertised and issued on PlanetBids for Stormwater Pollution Prevention Outreach. On the due date of April 15, 2025, three (3) Statements of Qualifications (SOQs) were received. After reviewing the proposals and scoring the consultants out of 100 total points, S. Groner Associates was selected to provide the requested services after the following ranking:
|
Ranking |
Consultant |
Points |
|
1 |
S. Groner Associates |
88 |
|
2 |
Sagent Marketing |
59 |
|
3 |
Gr0 |
40 |
A 2-member evaluation team that included staff from the Department of Utilities (DOU) and 1 member from Sacramento County Department of Water Resources, evaluated the proposals and interviewed the firms. S. Groner Associates was the top-ranked firm.
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FinancialConsiderations
Financial Considerations: The proposed supplemental agreement would increase the not-to-exceed amount by $675,072, bringing the agreement’s total not-to-exceed amount to $825,072. Sufficient funding exists in the NPDES Stormwater Program, Storm Drainage Fund (I14010200, Fund 6011) and NPDES Stormwater Program, Storm Drainage Fund Reimbursables (I14010200, Fund 6211) in the proposed FY2026/27 budget.
SSQP (County of Sacramento and the Cities of Citrus Heights, Elk Grove, Folsom, Galt, and Rancho Cordova) will reimburse the City for their cost share amount per the Memorandum of Understanding (MOU), approved by the City Council at the July 31, 2012, council meeting (Agreement No. 2012-0656). The cost of the supplemental agreement will be shared by the City and the other agencies as follows:
|
SSQP Cost Sharing |
Cost Share % |
|
City of Sacramento (I14010200, Fund 6011) |
33.3 |
|
County of Sacramento |
38.4 |
|
City of Citrus Heights |
5.9 |
|
City of Elk Grove |
10.9 |
|
City of Folsom |
5.2 |
|
City of Galt |
1.7 |
|
City of Rancho Cordova |
4.6 |
|
Non-City Partnership Total (I14010200, Fund 6211) |
66.7% |
The projected budgets for the remaining years through FY2029/30 are presented below. Funding for future fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal year in an amount not to exceed $825,072 over the four-year term. Purchase orders encumbering funds under this agreement will not be created until needs and funding are identified in the applicable budget (operating, capital, multi-operating, or grants).
|
|
Project and Fund |
Cost Share |
FY2026/27 |
FY2027/28 |
FY2028/29 |
FY2029/30 |
Change Order Total |
|
Total |
|
|
$187,536 |
$150,000 |
$187,536 |
$150,000 |
$675,072 |
|
NPDES Stormwater Program, Storm Drainage Fund |
I14010200 6011 |
33.3% |
$62,449 |
$49,950 |
$62,449 |
$49,950 |
$225,001 |
|
NPDES Stormwater Program, Storm Drainage Fund Reimbursables |
I14010200 6211 |
66.7% |
$125,087 |
$100,050 |
$125,087 |
$100,050 |
$450,071 |
|
|
Original Contract Amount: |
$150,000 |
|
|
|
New Contract Total: |
$825,072 |
|
There are no General Funds allocated or planned for this project.
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LocalBusinessEnterprise
Local Business Enterprise (LBE): S. Groner Associates is not an LBE but is subcontracting with an LBE, Socios PR.
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