Title:
Title
Official City Newspaper Advertising
End
FileID
File ID: 2019-00494
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or the City Manager’s designee to execute a one-year contract for official City advertising services with Metropolitan News Company, DBA Sacramento Bulletin in a total amount not to exceed $40,000.
Contact: Ashley Petralli, Contract and Compliance Specialist, (916) 808-5749, Department of Finance
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Metropolitan News, DBA Sacramento Bulletin Bid Response
3-Bid Evaluation
4-Contract - Official City Newspaper Advertising
Description/Analysis
Issue Detail: City Code section 3.56.260 requires that the City Council approve a contract for official advertising on an annual basis for the ensuing fiscal year. The City may use the contract for advertising services, printing and publication of all ordinances, resolutions, notices, regulations, and advertisements of any nature that may be required by any agent of the City. The current contract (2018-0720) expires on June 30, 2019.
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Chapter 3.56 regarding contracts for official advertising.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities that do not constitute a “project” as defined by the CEQA Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines15060(c)(3)).
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: In accordance with City Code section 3.56.260, the Procurement Services Division issued Request for Bid No. B19061511012 for official advertising services on February 25, 2019. The City received two bids in response to the solicitation. Metropolitan News Company, DBA Sacramento Bulletin was determined to be the lowest responsive and responsible bidder. The bid evaluation is included in Attachment 3 - Bid Evaluation.
Financial Considerations: The contract term will begin on July 1, 2019, and expire on June 30, 2020. The total not to exceed amount for this contract is $40,000. The City’s advertising needs are anticipated to be $30,000 in FY2019/20. A $10,000 contingency is included in the contract to allow for unanticipated citywide advertising needs. Funding for this contract will be provided by FY2019/20 operating budgets and/or capital improvement program budgets of the departments that require advertising services.
Local Business Enterprise (LBE): Metropolitan News Company, DBA Sacramento Bulletin is a LBE.