Title:
Title
Supplemental Agreement for On-Call Plan Review Services for Fiber and Small Cell (Published for 10-Day Review on 11/8/2018)
End
FileID
File ID: 2018-01470
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 3 to City Agreement No. 2018-0693 with 4 Leaf, Inc. in an amount not to exceed $1,000,000, for a new not-to-exceed amount of $2,080,000 and extend the agreement to December 31, 2020; and 2) resetting City Manager’s authority to issue supplemental agreements for City Agreement No. 2018-0693.
Contact: Matthew Johns, Project Manager, (916) 808-5760; Nader Kamal, Interim Engineering Services Manager, (916) 808-7035, Public Works Department
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Professional Services Agreement
Description/Analysis
Issue Detail: The increase in demand for wireless data and communication infrastructure has resulted in high volumes of requests to install small cell and fiber optic connections within the City right-of-way. Several national communication companies including AT&T and Verizon are pursuing large-scale fiber and small cell deployments within the City. In order to respond to existing and anticipated volumes of requested encroachment permits, consultant services are proposed to supplement existing City staff capacity for the review of plans and issuance of permits.
Approval of Supplemental Agreement No. 3 with 4 Leaf, Inc. is necessary to maintain the level of service provided by the Public Works Department in response to peak volumes of activity in plan review and inspection of various small cell installations and fiber optic lines that will provide for fourth-generation (4G) and fifth-generation (5G) telecommunications services by various telecommunications carriers.
Policy Considerations: The recommendations in this report are consistent with economic development objectives for streamlined processes to leverage emerging technologies and to help provide services more efficiently, meet community needs, and reduce resource consumption.
Economic Impacts: Not applicable.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities and government fiscal activities that do not constitute a “project” as defined by CEQA Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines15060(c)(3)).
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Additional plan review and inspection consultant services are needed to augment staffing levels to meet plan review and installation standards and specification requirements for anticipated upcoming projects. By utilizing consultant services, the City will be able to meet its desired customer service goals and avoid delays in permitting and installation.
Approval of Supplemental Agreement No. 3 to City Agreement 2018-0693 with 4Leaf, Inc. for an additional $1,000,000 of plan review services will allow the City to continue meeting the desired customer service goals and avoid delays in permitting and installation through December 31, 2020.
Financial Considerations: Purchase orders encumbering funds under this agreement will be created based on need (number and timing of projects and available funding in those projects). Funding for services will come from plan review and inspection fees collected from carriers for these services.
There are no General Funds planned or allocated for this effort.
Local Business Enterprise (LBE): 4Leaf, Inc is an LBE.