Title:
Title
Supplemental Agreement: Engineering Services for the McKinley Water Vault
End
FileID
File ID: 2018-01542
Location
Location: District 3
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 1 to City Agreement 2018-0439 with Stantec Consulting Services, Inc. for engineering services to complete the McKinley Water Vault project, for an amount not-to-exceed $201,993, bringing the agreement’s total not-to-exceed amount to $1,528,445.
Contact: James Yorita, Project Manager (916) 808-1911; Brett Grant, Supervising Engineer (916) 808-1413; Dan Sherry, Engineering & Water Resources Division Manager, (916) 808-1419; Department of Utilities
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement No. 1
Description/Analysis
Issue Detail: Staff recommends Council approve Supplemental Agreement No. 1 with Stantec Consulting Services, Inc. (Stantec), for additional analysis and bid services to complete the McKinley Water Vault project.
Policy Considerations: The proposed supplemental agreement exceeds the City Manager’s approval authority, requiring Council approval. This work is consistent with the criteria set forth in the Department of Utilities (DOU) Capital Improvement Project Programming Guide to rehabilitate, replace, and expand critical infrastructure to ensure reliability and safety.
Economic Impacts: None.
Environmental Considerations: On October 9, 2018, the City Council certified (Resolution No. 2018-0401) the environmental impact report (EIR) and adopted the mitigation monitoring program (MMP) that evaluated the physical effects on the environmental from development of the McKinley Water Vault Project. The EIR and MMP were prepared and acted upon in compliance with the California Environmental Quality Act (CEQA). The current action is an administrative activity associated with design of the project that would not create or cause effects not included in the EIR. None of the circumstances set forth in CEQA Guidelines Section 15162 are present and the EIR and MMP are adequate to identify potential effects and mitigation measures for the project. No further environmental review is necessary.
Sustainability: Construction of the McKinley Water Vault project is consistent with the 2035 General Plan and with the goals and targets of the City’s Sustainability Master Plan as it supports the City’s Long-Term Control Plan to rehabilitate the Combined Sewer System to decrease flooding, outflows, and overflows.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: After the professional services agreement for Stantec was approved, structural, mechanical, civil, landscape, and general design challenges were encountered that required a more detailed analysis. Also, bid services are required to help the City and Stantec prepare the design plans and specifications for the selected Request for Qualifications/Request for Proposal procurement method.
Financial Considerations: The proposed Supplemental Agreement is for an amount not-to-exceed $201,993, increasing the agreement’s original not-to-exceed amount from $1,326,452 to a new not-to-exceed amount of $1,528,445. Sufficient funds are available in the Combined Sewer System Capital Improvement Program (X14010000) to execute the agreement.
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): Stantec is an LBE.