Title:
Title
Supplemental Agreement: Physical Performance Trainer Service
End
FileID
File ID: 2018-01688
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager, or the City Manager’s designee, to: 1) execute a supplemental agreement to City Agreement 2017-0059 for Physical Performance Trainer Services through December 31, 2020; and 2) increase the not-to-exceed amount of the agreement by $97,200 for a new not-to-exceed amount of $194,400.
Contact: David Risley, Police Captain, Training, Research and Development Division, (916) 808-2290, Police Department
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement
Description/Analysis
Issue Detail: The Sacramento Police Department (SPD) has a policy that allows on-duty workout time for officers and dispatchers. This policy is supported by the labor agreement with the Sacramento Police Officer Association. Employees who participate in on-duty workout time are required to participate in the Physical Fitness Program (PFP) and must complete an annual fitness assessment to remain eligible for on-duty workout time. This program is coordinated by the SPD’s Fitness Coordinator.
The Fitness Coordinator administers and manages the PFP, yearly fitness assessments, Incentive Pin Program, on-duty workout time and develops individualized specific fitness recommendations to assist employees in improving their overall health and fitness and/or successfully completing the yearly fitness assessment. The Fitness Coordinator also manages and maintains 10 SPD gym facilities, coordinates department health and wellness programs including but not limited to health fairs, health/fitness incentive programs and educational programs via variety of platforms. The duties also include providing database management and instruction through City provided web-based tools.
Policy Considerations: The recommendations contained in this report are consistent
with City Code Section 3.56.290 which requires Council to execute a contract supplement that increases the contract amount to $100,000 or more.
Economic Impacts: None
Environmental Considerations: Not applicable
Sustainability: Not applicable
Commission/Committee Action: Not applicable
Rationale for Recommendation: In October of 2016 the City of Sacramento issued a Request for Proposals (RFP) (No. P17111371001) for potential bidders to provide physical fitness training services. The bid was awarded to John Hansen based on qualifications/experience, proposal plan, price, and responsiveness to the RFP. The initial term of the agreement was two years with two optional one-year extensions, subject to satisfactory performance and the availability of funding. The agreement (2017-0059) was executed in January of 2017 for the first two-year term. The proposed supplemental agreement extends the term for the additional two years.
To ensure continuity of services for the health and fitness of SPD’s employees, it is in the best interest of the City of Sacramento to extend the agreement with John Hansen by two years and increase the agreement by $97,200.
Financial Considerations: Sufficient funding is available in the Los Rios Community College Vocational Training Program (E11006500) to execute the supplemental agreement.
Local Business Enterprise (LBE): John Hansen is not an LBE.