Title:
Title
Non-Professional Services Agreement: Freeway Underpass Maintenance
End
FileID
File ID: 2019-00130
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) awarding an initial one-year non-professional services agreement for the maintenance of freeway underpasses to Valley Landscapes for a not-to-exceed amount of $57,160 with options to extend the agreement for up to two additional one-year terms, with the total amount not to exceed $169,480; and 2) authorizing the City Manager or the City Manager’s designee to execute an initial one-year non-professional services agreement for the maintenance of freeway underpasses with Valley Landscapes for an amount not-to-exceed $57,160 and to exercise options to extend the agreement for up to two additional one-year terms, with the total amount not-to-exceed $169,480, provided there is sufficient funding available in the adopted budgets for the applicable fiscal years.
Contact: Sheryl Farinias, Program Specialist, (916) 808-4959; Juan Montanez, Streets Manager, (916) 808-2254, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Non-Professional Services Agreement
Description/Analysis
Issue Detail: The Maintenance Services Division of the Department of Public Works has an ongoing need to maintain the landscaping along transportation corridors within the City of Sacramento. City Council approval is necessary to award a non-professional services agreement to Valley Landscapes.
Policy Considerations: The recommendations in this report are consistent with Sacramento City Code Section 3.56 - Purchasing of Supplies and Services, and Administrative Policy 4101 - Procurement of Non-Professional Services.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act (CEQA): Under the California Environmental Quality Act (CEQA) Guidelines section 15301(h), maintenance of existing landscaping is exempt from environmental review.
Sustainability: The streetscape maintenance services received under this contract will support the goals of the City of Sacramento's Sustainability Master Plan by improving and optimizing the transportation infrastructure. Further, maintenance of streetscapes contributes to the quality of life by promoting "greening" within the City.
Commission/Committee Action: None
Rationale for Recommendation: In December 2018, Invitation for Bid No. B19151681022 was issued for streetscape maintenance services for freeway underpasses. Four responsive and responsible bids were received.
Based upon the results of the bid analysis below, staff recommends award of a one-year non-professional services agreement, with two optional one-year extensions to Valley Landscapes, the lowest responsive and responsible bidder.
The total amount of the agreement, $169,480, includes $1,000 for additional maintenance and repairs not included in the agreement's scope of work. The amount is based upon the amount of additional work typically required to address damage caused by vandalism, pest infestations, unseasonably high or low temperatures, and other unforeseen causes.
B19151681022, Freeway Underpass Maintenance
|
Bid item |
Valley Landscapes |
Roush Landscape |
Parker Landscape |
New Image Landscape |
|
Maintenance, First Year |
$56,160.00 |
$74,880.00 |
$100.800.00 |
$94,672.80 |
|
Maintenance, Second Year |
56,160.00 |
74,880.00 |
$100.800.00 |
98,729.28 |
|
Maintenance, Third Year |
56,160.00 |
74,880.00 |
$100.800.00 |
102,785.76 |
|
Extra Work |
1,000.00 |
1,050.00 |
8,380.00 |
34,779.00 |
|
Bid Total |
$169,480.00 |
$225,690.00 |
$310,780.00 |
$330,966.84 |
|
Prompt Pay Discount |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
|
Bid Evaluation Total |
$169,480.00 |
$225,690.00 |
$310,780.00 |
$330,966.84 |
Financial Considerations: The initial one-year non-professional services agreement is for an amount not-to-exceed $57,160. The total not-to-exceed amount of the non-professional services agreement, with two optional one-year extensions, is $169,480.
Streetscapes maintenance contracts are primarily funded by fees from the Citywide Landscaping and Lighting District (L&L) and 15 special districts. Maintenance of freeway underpasses is funded entirely by the L&L (Fund 2232).
There is sufficient funding available in the Fiscal Year (FY) 2018/19 Department of Public Works, Maintenance Services Division operating budget to support the projected maintenance requirements for FY2018/19. Extensions of the contract in succeeding fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal years.
Local Business Enterprise (LBE): Valley Landscapes is an LBE.