Title:
Title
Supplemental Agreement: Automated Bids Contracts Digital Signatures (ABCDs)
End
FileID
File ID: 2019-00205
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or City Manager's designee to execute Supplement Agreement No. 4 to Agreement 2018-0566 with Eirutech, LLC, to continue providing essential services for the ABCDs and Oracle Enterprise Resource Planning (ERP) system increasing the not-to-exceed amount by $57,600, for a new total not-to-exceed amount of $225,700.
Contact: Lydia Brambila, Project Manager, (916) 808-1229; Robert Adams, Procurement Services Manager, (916) 808-5524, Department of Finance.
Body
Presenter: None.
Attachments:
1-Description/Analysis
2-Supplemental Agreement
Description/Analysis
Issue Detail: The City previously selected GNC[DH1][LOB2] Consulting, Inc. through a competitive bidding process to support the ABCDs project by providing essential implementation support services for the new modules being added to the City's ERP software. These services include configuring solutions based upon the City's design and business requirements to our new supplier portal, strategic sourcing, contracts, and enhanced requisition modules. As the project neared completion, it was necessary to retain one of the subcontractors. Therefore, the City awarded a new single-sourced contract to the highest performing subcontractor with the most training and implementation experience. This contract was awarded to Eirutech, LLC (Rossana Caceres) on April 30, 2018.
After contract execution it was determined that a large software upgrade to the City's Oracle ERP software (referred to as Fluid), several (10+) image updates to the newly added modules and the ERP system as a whole, resource constraints, and additional unplanned project related tasks were necessary to help support the successful rollout of the ABCDs project. As such, the project timeline and tasks were not able to be...
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