Title:
Title
Professional Services Agreement, Memorandum of Understanding and Budgetary Adjustment for Downtown Mobility Project (T15195000)
End
FileID
File ID: 2019-00221
Location
Location: District 4
Recommendation:
Recommendation
Adopt a Resolution: 1) authorizing the City Manager or the City Manager’s designee to execute a Professional Services Agreement with Mark Thomas and Company, Inc. for an amount not to exceed $803,472; 2) approving the Memorandum of Understanding between the City of Sacramento and the San Joaquin Regional Rail Commission (SJRRC); 3) authorizing the City Manager or the City Manager’s designee to execute the Memorandum of Understanding between the City of Sacramento and SJRRC; and 4) authorizing the City Manager or the City Manager’s designee to increase the revenue and expenditure budget in the Downtown Mobility Project (T15195000) for an amount not to exceed $3,061,000 (CIP Reimbursable Fund, Fund 3702) to reflect the terms of the Memorandum of Understanding.
Contact: Elizabeth Weeks, Associate Civil Engineer, (916) 808-2330, Department of Public Works; Judith Matsui-Drury, (916) 808-7610, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Mark Thomas and Company, Inc. Professional Service Agreement
4-Memorandum of Understanding for the 2018 California State Transportation Agency Transit and Intercity Rail Capital Program Award of the Valley Rail Project
Description/Analysis
Issue Detail: The purpose of the Downtown Mobility Project is to implement bikeway and roadway modifications consistent with the Grid 3.0 Plan and Central City Specific Plan. The City was awarded funding through the State Local Partnership Program (Senate Bill 1) to extend the bikeway improvements on P Street, Q Street, and 10th Street, implement new Class IV protected bikeways on 9th Street between H Street and Q Street, and to convert segments of I street and 5th Street to two-way traffic, which will improve bi-directional mobility, calm vehicular speeds, and improve bicycle access. The project will also repair pavement in critical condition and apply preventative maintenance treatments to extend the useful life of fair-performing pavement. A request for proposals (RFP) was advertised on November 30, 2018 for professional services to support City staff with the preliminary engineering and final design, community outreach, and agency coordination. Based upon the merits of the written proposals, a panel representing staff from the Department of Public Works reviewed and recommended Mark Thomas and Company, Inc. as the top-ranked consultant team. Approval of the Professional Services Agreement with Mark Thomas and Company, Inc. for an amount not to exceed $803,472 is necessary to deliver the project.
Additionally, the Downtown Mobility Project will implement the Midtown Protected Bikeway Mobility Project related to the memorandum of understanding with the San Joaquin Regional Rail Commission (SJRRC). SJRRC was awarded funding through the Senate Bill 1 (SB1) Transit and Intercity Rail Capital Program (TIRCP) for their Valley Rail project to introduce passenger rail service between Sacramento, Fresno and San Jose using Union Pacific Railroad’s tracks. The SJRRC is proposing a passenger station near the intersection of Q Street and 19th Street. In coordination with the City, SJRRC has identified specific protected bikeway improvements which serve their proposed Midtown Station. To facilitate these improvements, the City will enter into a memorandum of understanding with SJRRC to deliver the bikeway improvements as part of the City’s Downtown Mobility Project to be funded as part of the Valley Rail Project being managed by the SJRRC. These improvements are referenced as the Midtown Protected Bikeway Mobility Project. The bikeway improvements, to be designed and constructed with the City’s project, include on-street Class IV parking protected bikeways on 19th Street and 21st Street between I Street and T Street. The City will also prepare the design of protected bikeways on 19th Street and 21st Street between T Street and Broadway and between H Street and I Street. Construction of the segments between H Street and I Street, and T Street and Broadway, will be delivered when funding becomes available. Approval of the memorandum of understanding with SJRRC will allow the City to expand the protected bikeway network in Midtown.
Policy Considerations: The actions requested herein are consistent with the City’s goals of improving and expanding public safety and enhancing livability. Specific goals the project addresses are as follows:
M1.2.1 - The City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions.
These improvements will accommodate cyclists of varying experience levels and abilities, will improve pedestrian safety, and may calm traffic speeds. This project is also consistent with the City’s Vision Zero efforts, the goal of which is to eliminate traffic fatalities and serious injuries (Resolution No. 2017-0032). These streets are on the High Injury Network, and in addition to installing bicycle facilities, the project will also improve visibility to pedestrians and bicyclists at intersections.
The proposed City Council action is consistent with the City’s policy which requires all agreements and transfers of funds over $100,000 be approved by the City Council.
Economic Impacts: None.
Environmental Considerations: The activities associated with the Downtown Mobility Project implementing roadway modifications consistent with those identified within Grid 3.0 Plan and the Central City Specific Plan (CCSP) were evaluated in the environmental impact report (EIR) certified for the CCSP by City Council on April 19, 2018 (Resolution No. 2018-0129) and a Notice of Determination was filed with the Sacramento County Clerk on April 20, 2018. None of the circumstances in CEQA Guidelines Section 15162 or 15163 are present that would require the preparation of a subsequent EIR or a supplement to an EIR. No further environmental review is required.
Sustainability: The strategy under development supports City Council’s sustainability priorities. The transportation sector accounts for 48% of community-wide greenhouse gas emissions, the largest single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project would increase active transportation, reduce vehicular trips, and help ensure more efficient vehicular flow. These actions will reduce greenhouse gas emissions and help improve local air quality.
Commission/Committee Action: None
Rationale for Recommendation: City staff advertised a competitive proposal solicitation for consulting firms to perform preliminary engineering, community outreach, and final design (PS&E Phase). Three proposals were received and Mark Thomas and Company, Inc. was selected as the top ranked firm to provide the required services.
Additionally, the SJRRC was awarded funding through the SB1 TIRCP for the Valley Rail project to introduce passenger rail service between Sacramento, Fresno and San Jose using Union Pacific Railroad’s tracks. The SJRRC is proposing a passenger station near the intersection of Q Street and 19th Street. In coordination with the City, SJRRC has identified specific protected bikeway improvements which serve their proposed Midtown Station and are referenced as the Midtown Protected Bikeway Mobility Project. The City and SJRRC desire to work closely with one another and will coordinate efforts to ensure a quality design and construction of the Midtown Protected Bikeway Mobility Project. The total estimated design and construction cost for the Midtown Protected Bikeway Mobility Project is $3,061,000. The San Joaquin Regional Rail Commission (SJRRC) will provide full funding to cover the estimated cost, up to $3,061,000. The proposed budgetary adjustment is necessary to proceed with the project.
Financial Considerations: The total estimated cost to prepare the preliminary engineering and final design of the original scope of the Downtown Mobility Project (T15195000) is $1,600,000. Sufficient funding is available in the Downtown Mobility Project (T15195000) to execute the Professional Services Agreement with Mark Thomas and Company, Inc. for a not-to-exceed amount of $803,472 to complete preliminary engineering, public outreach and final design.
In order to expand the project to proceed with the Midtown Protected Bikeway Mobility Project in coordination with the SJRRC service extension, additional funding is required. The total estimated cost for the Midtown Protected Bikeway Mobility Project is $3,061,000. Per the memorandum of understanding with SJRRC, SJRCC is to provide funding for the Midtown Protected Bikeway Mobility Project up to $3,061,000, which will cover the total estimated design and construction costs. Execution of the memorandum of understanding will enable the City to invoice SJRRC for services performed in accordance with the MOU: $580,000 for design; $2,464,000 for Construction and Construction Management; and $17,000 for administration and reporting, which totals $3,061,000. A budgetary adjustment is necessary to proceed with the expanded project scope.
There are no General funds planned or allocated for this project.
Local Business Enterprise (LBE): Mark Thomas and Company, Inc. is an LBE.
Background: The purpose of the Downtown Mobility Project is to implement bikeway and roadway modifications consistent with the Grid 3.0 Plan and Central City Specific Plan. The City of Sacramento began implementation of these features in the Spring of 2018 when P Street, Q Street, and 10th Street received parking-protected Class IV bikeways, which provided bike facilities separated from moving traffic by parked cars.
The City was awarded funding through the Local Partnership Program (Senate Bill 1) to extend the bikeway improvements on P Street, Q Street, and 10th Street, and implement new Class IV protected bikeways on 9th Street between H Street and Q Street. The design for the segment on 9th Street between H Street and L Street was advanced so that it would be implemented with the completion of the Downtown Sewer Upgrade Project and was constructed in late 2018.
The Local Partnership Program funding also allows the City to implement improvements on 5th and I Streets. Currently, 5th Street and I Street are one-way streets, with two lanes on 5th Street and three lanes on I Street. This project will convert these segments to two-way traffic, which will improve bi-directional mobility, calm vehicular speeds, and improve bicycle access. The project will also repair pavement in critical condition and apply preventative maintenance treatments to extend the useful life of fair-performing pavement.
The San Joaquin Regional Rail Commission (SJRRC) was awarded funding through the Senate Bill 1 (SB1) Transit and Intercity Rail Capital Program (TIRCP) for their Valley Rail project to introduce passenger rail service between Sacramento, Fresno and San Jose using Union Pacific Railroad’s tracks. The SJRRC is proposing a passenger station near the intersection of Q Street and 19th Street. In coordination with the City, SJRRC has identified specific protected bikeway improvements which serve their proposed Midtown Station. To facilitate these improvements, the City will enter into a memorandum of understanding with SJRRC. The improvements will be delivered as part of the City’s Downtown Mobility Project and will be funded as part of the Valley Rail Project being managed by the SJRRC. These improvements are referenced as the Midtown Protected Bikeway Mobility Project. The bikeway improvements, to be designed and constructed with the City’s project, include on-street Class IV parking protected bikeways on 19th Street and 21st Street between I Street and T Street. The City will also prepare the design of protected bikeways on 19th Street and 21st Street between T Street and Broadway and between H Street and I Street. Construction of the segments between H Street and I Street, and T Street and Broadway, will be delivered when funding becomes available. Approval of the memorandum of understanding with SJRRC will allow the City to expand the protected bikeway network in Midtown.