Title:
Title
Agreement: Landscape Maintenance Services at Sacramento River Water Treatment Plant (SRWTP)
End
FileID
File ID: 2019-00322
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or City Manager’s designee to: 1) execute an Agreement with California Landscape Associates, Inc., to provide landscape maintenance services for a one-year term, with up to two successive one-year term renewals, for a total amount not-to-exceed $175,496; and 2) approve the one-year extensions, provided that sufficient funds are available for this purpose in the budget adopted for the applicable fiscal year(s).
Contact: David Herrmann, Superintendent, (916) 808-5652; Stacy Larkin, Program Analyst, (916) 808-6356; William Busath, Director, (916) 808-1434; Department of Utilities
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement: California Landscape Associates, Inc.
Description/Analysis
Issue Detail: The Department of Utilities (DOU) operates two water treatment plants, the Sacramento River Water Treatment Plant (SRWTP) on the Sacramento River and the E.A. Fairbairn Water Treatment Plant (EAFWTP) on the American River. There is an ongoing need for landscape maintenance services throughout the grounds. DOU initiated a competitive bid process in order to award a contract for landscape maintenance services at the SRWTP. Staff recommends that City Council award California Landscape Associates, Inc., a one-year contract with two one-year renewal options, for an amount not to exceed $175,496 for the maximum three-year term.
Policy Considerations: City Council approval is required for contracts of $100,000 or more.
Economic Impacts: None
Environmental Considerations: The Community Development Department, Environmental Services Manager has determined that the proposed activity is exempt from the provisions of CEQA under Class 1, Section Number 15301, operation and maintenance of existing facilities.
Sustainability: Not Applicable
Commission/Committee Action: Not applicable
Rationale for Recommendation: On January 17, 2019, DOU issued Invitation for Bid (IFB) B19141111016 for Landscape Maintenance Services at the Sacramento River Water Treatment Plant (SRWTP). The project was publicly advertised and three bids were received and opened on February 6, 2019. Bids were received from California Landscape Associates, Azevedo’s Landscape & Maintenance, Inc. and New Image Landscape Company.
The bids were evaluated and California Landscape Associates, Inc., was determined to be the lowest responsible bidder. Therefore, staff recommends that City Council award a one-year contract with two one-year renewal options, for an amount not to exceed $175,496 to California Landscape Associates, Inc.
The bid results are as follows:
|
VENDOR |
BID AMOUNT |
|
California Landscape Associates, Inc. |
$175,496.00 |
|
Azevedo’s Landscape & Maintenance, Inc. |
$272,460.00 |
|
New Image Landscape Company |
$292,022.95 |
Financial Considerations: The proposed agreement has a maximum three-year term, for a total amount not-to-exceed $175,496. Sufficient funding for the first year of this agreement is available in the Department of Utilities, FY2018/19 Water Production Operations (14001111) operating budget (Water Fund 6005). Funding for succeeding years will be subject to funding availability in the adopted budget for the applicable fiscal year(s).
There are no general fund obligations for this agreement.
Local Business Enterprise (LBE): California Landscape Company is an LBE.