Title:
Title
Contract: Irrigation Supplies for Parks
End
FileID
File ID: 2019-00437
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) awarding a one-year non-professional services contract to Ewing Irrigation & Landscape Products in the amount of $121,960 for landscape irrigation supplies in city parks; 2) authorizing the City Manager or City Manager’s designee to extend the contract for up to two additional years for a total amount not to exceed $384,478 for the potential three-year period; and 3) authorizing the City Manager or the City Manager’s designee to execute the contract and extensions provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Eugene Loew, Park Maintenance Manager, (916) 808-4070, Department of Youth, Parks & Community Enrichment
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Contract
Description/Analysis
Issue Detail: The Department of Youth, Parks & Community Enrichment (YPCE) is seeking approval to award a contract to Ewing Irrigation & Landscape Products to purchase a variety of irrigation supplies required to operate, repair, and maintain over 3,000 acres of city parks, dog parks, and sports fields. The bid amount is $121,960 for the first year with the option to extend for up to two additional years.
The formal bid process for the purchasing of irrigation supplies has been completed and Ewing Irrigation & Landscape Products was determined to be the lowest responsive and responsible bidder.
Policy Considerations: The recommendations in this report are in accordance with the provisions of the City Code Chapter 3.56 related to the procurement of non-professional services and supplies.
Economic Impacts: None
Environmental Considerations:
Sustainability: Not applicable.
Commission/Committee Action: None
Rationale for Recommendation: In February 2019, the Department issued the Invitation for Bid No. B19191311005 for the purchase of landscape irrigation supplies for city parks in accordance with City Code Chapter 3.56.
Five bids were received. One was deemed non-responsive because bid paperwork not complete. Based upon the bid analysis below, staff recommends awarding the contract to Ewing Irrigation & Landscape Products.
Financial Considerations: The supply costs for a one-year contract term based on estimated quantities is $121,960. The invitation to bid contained the option to extend the contract for up to two additional years based on stated inflation factor for the second and third years. With a maximum increase of 5% per year, if all extensions are exercised, the three-year maximum is $384,478.
Sufficient funding is available in YPCE’s Measure U (Fund 2401) Program (I80190700) to award the contract for the first year. Any extensions of this contract are subject to sufficient funding in the City Council’s annual budget appropriation for the applicable fiscal year.
Local Business Enterprise (LBE): Ewing Irrigation & Landscape Products is an LBE.