Title:
Title
Approve the Use of a Cooperative Purchase Agreement for Audio Visual Equipment
End
FileID
File ID: 2019-00455
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) approving the use of National IPA's cooperative purchasing agreement with B&H Photo Video Pro Audio (Contract No. R160901) for the purchase of audio, video, and surveillance equipment in an amount not to exceed $180,000 through August 23, 2019, or until the cooperative agreement is no longer available for use if it the options to extend the cooperative agreement are exercised; and 2) authorizing the City Manager or the City Manager's designee to execute purchases from this agreement.
Contact: Gary O'Neill, Procurement Analyst, (916) 808-7432; Robert C. Adams, Procurement Services Manager, (916) 808-5524, Department of Finance
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Executive Summary
3-Official Contract
Description/Analysis
Issue Detail[DH1][GLO2]: City departments require audio, video, photo, and surveillance equipment to comply with various City requirements and to support their operations. After reviewing available purchase options, it has been determined that the National IPA cooperative purchase agreement with B&H Photo Video Pro Audio, one of the largest suppliers of this equipment in the United State, provides the most advantageous solutions to support the City's audio, video, photo, and surveillance equipment needs.
Policy Considerations[DH3][GLO4]: The Region 4 Education Service Center, with the assistance of the Cooperative
Purchasing Network, solicited a Request for Proposals (RFP) No. 16-09, for audio visual equipment, accessories
and services on June 8, 2016. A 3-year agreement with B&H Photo Video Pro Audio was awarded on October 1,
2016. Attachments 2 and 3 provide detailed information on the RFP process and contract award. The use of this cooperative purchase agreement is in accordance with City Code Section 3....
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