Title:
Title
Agreement: Council Chambers Audio Video Upgrade
End
FileID
File ID: 2019-00534
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or the City Manager's designee to award a Non-Professional Service Agreement to Signal Perfection Ltd for the purchase and installation of audio-visual equipment to upgrade the City of Sacramento's Council Chambers for an amount not-to-exceed $403,673.
Contact: Manuel Martinez, IT Supervisor, (916) 808-8785; Darin Arcolino, IT Operations Manager, (916) 808-0403, Information Technology
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Council Chamber's existing presentation and audio video control system has reached its useful life and needs to be upgraded in order to support audio visual presentations and broadcasting functionality of public meetings. The audio video control system upgrade will include converting the video and audio recorders from an analog to a digital format and integration of the High-Definition Multimedia Interface ("HDMI") on the dais podium and control room touch screen monitors.
A Request for Proposal (P18071011005) process was utilized to identify vendors that provide audio visual upgrade and implementation services. An evaluation team reviewed the three proposals submitted and determined that Signal Perfection's ("AVI SPL") proposal was the most responsive proposal that best met the City's needs. One of the proposals was deemed non-responsive.
Staff recommends that the City Council authorize the City Manager or the City Manager's designee to execute a professional services agreement with AVI SPL in the amount of $403,673. City Council authorization to execute the agreement is required as the amount of the agreement is greater than $100,000. (Sacramento City Code section 3.56.090.)
Policy Considerations: The recommendations in this report are consistent with the...
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