Title:
Title
Contract: Ford Police Interceptor Utility Vehicles [Published for 10-Day Review 05/09/2019]
End
FileID
File ID: 2019-00580
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) awarding an initial one-year contract with four one-year renewal options to Downtown Ford Sales for the purchase of Ford Police Interceptor Utility Vehicles in an amount not to exceed $7,400,495 for the potential five-year term; and 2) authorizing the City Manager or the City Manager’s designee to execute the contract and renewal options specified above provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Alison Kerstetter, Program Specialist, (916) 808-1163; Mark Stevens, Fleet Manager, (916) 808-5869, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing need to purchase Ford Police Interceptor Utility Vehicles for the Sacramento Police Department.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56 and the Sacramento City Code Section 4.04.020 and Council Rules of Procedure, Chapter 7, Section E.2.d, which requires additional posting time for labor agreements and agreements greater than $1 million.
Economic Impacts: None
Environmental Considerations: No environmental review is necessary because the recommendations in this report involve the purchase of parts and services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: The recommended purchases are consistent with the updated Fleet Sustainability Policy, adopted by the City Council on December 12, 2017 (Resolution No. 2017-0478).
Commission/Committee Action: None
Rationale for Recommendation: On March 15, 2019, the Department of Public Works, Fleet Management Division, in accordance with City Code Chapter 3.56, issued Invitation for Bid No. B19153311005 for Ford Police Interceptor Utility Vehicles and one bid was received. Downtown Ford Sales was deemed the lowest responsive and responsible bidder. A summary of the bid results is provided below.
|
|
Downtown Ford Sales |
|
Ford Police Interceptors (Hybrids) |
$1,469,080 |
|
5% LBE Preference |
($73,454) |
|
1% City Limit Preference |
($14,691) |
|
Prompt Pay Discount |
($29,381) |
|
8.75% Sales Tax |
$128,545 |
|
Total Bid Evaluation |
$ 1,480,099 |
Financial Considerations: The recommended contract amount of $7,400,495 reflects the amount anticipated to be expended over the potential contract period maximum of five years. The bid amount of $1,480,099, for a one-year period, represents the total for the quantities selected for bid evaluation purposes only.
The purchases will be made from the Department of Public Works, Fleet Management Division operating budget (Fleet Fund, Fund 6501) and charged to the Police Fleet Project (I06110000). Sufficient funding is available in the FY2018/19 Department of Public Works, Fleet Management Division operating budget (Fleet Fund, Fund 6501) and in the Police Fleet Project (I06110000) (General Fund, Fund 1001) to make purchases through June 30, 2019. Purchases in subsequent fiscal years are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Downtown Ford Sales is an LBE vendor.