Title:
Title
Contract Award: Smile Business Products Copier Lease and Maintenance (Published for 10-Day Review 06/13/2019)
End
FileID
File ID: 2019-00604
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) awarding a contract to Smile Business Products in an amount not to exceed $3.6[EAR1][GLO2] million for the installation, lease and maintenance of new copiers for a five-year term plus an extension to complete any remaining lease periods for each of the copiers installed upon completion of the contract; and 2) authorizing the City Manager or the City Manager's designee to execute the contract specified above.
Contact: Gary O'Neill, Procurement Analyst, 916-808-7432, Finance Department; Robert C. Adams, Procurement Services Manager, 916-808-5524, Finance Department
Body
Presenter: none
Attachments:
1-Description/Analysis
2-Agreement
3-Request for Proposal (RFP) No. P19061511007
Description/Analysis
Issue Detail: The City currently has approximately 200 multi-function devices (copiers) which are used regularly to print, scan, fax, and copy documents. In November of 2018, Procurement Services issued Request for Proposals (RFP) No. P19061511007 for copier lease and maintenance services. The City received 13 proposals in response to the RFP and an evaluation committee scored Smile as the highest-ranking proposer based upon criteria outlined in the RFP including response time, quality and security of equipment, experience, and cost.
The current copiers are leased through the incumbent supplier, Buckmaster Office Solutions, and will be replaced by Smile as the individual leases expire to avoid disruption of services to the City.
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Chapter 3.56, Administrative Policy (AP) 4101.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/...
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